Multiple Positions

IOM, acting as service provider for the European Commission, is seeking to recruit a number of local staff for support functions assigned to the European Union Election Observation Mission (EU EOM) in Lebanon. All positions are short term assignments (2 to 3 months) based in Beirut (or in the regions of Lebanon,) and offer successful applicants the opportunity to gain valuable experience of working for an International Organization.

All candidates should be non-partisan and willing and flexible to work in an environment with an intensive workload, have excellent command of English and Arabic (French is considered an asset), good analytical and drafting skills and be familiar with MS Windows, Excel and Outlook. Candidates must be willing to work flexible hours and be able to perform under tight deadlines. Female candidates are encouraged to apply.

VNE-1 Chief Observer / Deputy Chief Observer Assistant (1 Position - Beirut)

Under the overall supervision of the Deputy Chief Observer (DCO) of the EU EOM, the CO/DCO Assistant will ensure the effective and efficient functioning of the office and work in close collaboration with internal partners/agencies to ensure efficient flow of information and actions on instructions. Essential functions include arrangement of appointments and meetings, contacting and liaising with high ranking representatives and officials, acting as interpreter and/or taking minutes as and when required, follow up of deadlines and commitments made, preparation of informal translations and any other duties assigned by the CO/DCO.

Desirable qualifications include a degree or appropriate higher education qualification and at least 4 years of experience (preferably in International NGOs or International Organizations). Excellent English and Arabic communications skills are essential. Fluency in French and any other local language would be an asset.

VNE-2 Election Analyst Assistant (1 Position - Beirut)

Under the overall supervision of the Election Analyst, the Election Analyst Assistant will perform the following tasks: Translate and analyse the election legislation and documents, arrange meetings with high ranking officials, interpret and take minutes of meetings, gather and analyse information, assist in the preparation of reports, and any other duties assigned by the Election Analyst.

Desirable Qualifications include: Degree in Election Law, Administrative Law, Election laws, regulations and procedures, voter registration and voter education or related field. Relevant professional experience of at least 3 years (preferably with International Organizations or NGOs), experience in the interpretation and application of Lebanon Election Laws. Excellent English and Arabic communications skills are essential. Fluency in French and any other local language would be an asset.

VNE-3 Legal Analyst Assistant (1 Position - Beirut)

Under the overall supervision of the Legal Analyst, the Legal Analyst Assistant will perform the following tasks: Translate and analyse the election legislation, campaign finance regulations and documents, arrange meetings with high-ranking officials, interpret and take minutes of meetings, gather and analyse information, assist in the preparation of reports, and any other duties assigned by the Legal Analyst.

Desirable Qualifications include: Degree in Law (priority) Political Science, international relations, Human Rights law. Strong knowledge of the Lebanese electoral system, legal framework related to elections, campaign finance regulations, human rights issues.

Relevant professional experience of at least 3 years (preferably as a lawyer or with International Organizations or NGOs in the related field). Excellent English and Arabic communications skills are essential. Fluency in French would be an asset.

VNE-4 Political Analyst Assistant (1 Position - Beirut)

Under the overall supervision of the Political Analyst of the EU EOM, the Political Analyst Assistant will provide technical and administrative assistance in the analysis of the political situation taking into consideration the country’s history, the most recent political development, the existing legal framework, other legal documents relevant to the election process. Arrange meetings with high-ranking officials, with political parties, candidates, civil society and any other party as requested by the Political Analyst; Interpret and take minutes of meetings.

Desirable Qualifications include: Degree in Law, Political Science or related field. Relevant professional experience of at least 3 years (preferably with International Organizations or NGOs in the related field). Excellent English and Arabic communications skills are essential. Fluency in French and any other local language would be an asset.

VNE-5 Press Officer Assistant (1 Position - Beirut)

Under the supervision of the Press Officer, the Press Officer Assistant will provide technical and administrative support to the Press Officer. This will involve assisting with press relations, establish and maintain contact with the local and international media, a basic daily media digest of political and election related items for the EU EOM. Assist in the preparation of a written report on the media for the Final Report. Any other tasks as may be required by the Press Officer.

Desirable qualifications include: Degree in Journalism, Communication, Public Relations or other related field, relevant professional experience of at least 3 years (preferably with International Organizations or NGOs). Excellent English and Arabic communication skills and the ability to work in a team are essential. Fluency in French and any other local language would be an asset.

VNE-6/ VNE-7 Media Analyst Assistant/Social Media Analyst (2 Positions - Beirut)

Under the supervision of the Media Analyst/Social Media Analyst, the Media Analyst Assistant/Social media Analyst Assistant will provide technical and administrative support to the Media Analyst/Social Media Analyst such as providing the information on the campaign and the media/social media, and monitoring the political content of media. Assist in the preparation of a written report on the media/social media for the Final Report. Any other tasks as may be required.

Desirable qualifications include: Degree in Journalism, Communication, Public Relations or other related field, relevant professional experience of at least 3 years (preferably with International Organizations or NGOs). Excellent English and Arabic communication skills and the ability to work in a team are essential. Fluency in French and in any other local language would be an asset.

VNE-8 Observer Coordinator Assistant (2 Positions - Beirut)

Under the supervision of the Observer Coordinator, the Observer Coordinator Assistant will support the Observer Coordinator in managing the Observers. Candidates for the post of Observer Coordinator Assistant should have good sense of organisation and strong logistic skills. Candidates should be self-starters, able to work in a team as well as take responsibility for a range of tasks under the supervision of the Coordinators. Candidates should be ready to work under time pressure within very flexible working hour’s scheme. Desirable Qualifications include: Degree in Administration or related field, relevant professional experience of at least 3 years (preferably with International Organizations or NGOs). Excellent English and Arabic communications skills are essential. Fluency in French would be an asset. Proficiency in word processing and other Microsoft software required.   

VNE-9 Data Analyst Assistant (1 Position - Beirut)

Under the supervision of the Data Analyst, the Data Analyst Assistant will support the Data Analyst in the design of analytical tools for the treatment of key election findings based on observation data collected by Observers. Candidates should be ready to work under time pressure within very flexible working hour’s scheme.

Desirable Qualifications include: Degree in Mathematics, Statistics or related field, relevant professional experience of at least 3 years (preferably with International Organizations or NGOs).  Excellent understanding of statistical software programs and English and Arabic communications skills are essential. Fluency in French would be an asset.  Proficiency in word processing and other Microsoft software required.   

VNE-10/ VNE-11 Media Monitor (5 positions) / Social Media Monitor (5 positions - Beirut)

Under the direct supervision of the Media Analyst/Social media Analyst , the Media Monitor/Social Media Monitor will assist with the following tasks; Monitor a sample of local media using the methodology provided by the Media Analyst/Social Media Analyst. Analyse daily a sample of local Media (TV, radio, newspapers,etc ) and social media to measure time and assess tone devoted to political parties and candidates. Daily data entry of the findings. Give when needed information on the general media/social media landscape. Any other tasks as may be required. Candidates should have previous media/press and website design experience.

Desirable qualifications include: Degree in Journalism, Communication, Public Relations or other related field, relevant professional experience of at least 3 years (preferably with International Organizations or NGOs). Excellent English and Arabic communication skills and the ability to work in a team are essential. Fluency in French would be an asset.

VNE-12 Project Manager Assistant (1 Position - Beirut)

Under the overall supervision of the Project Manager, the Project Manager Assistant will ensure the effective and efficient functioning of the office and work in close collaboration with internal partners/agencies to ensure efficient flow of information and actions on instructions. Essential functions include the arrangement of appointments and meetings, contacting and liaising with high ranking representatives and officials, acting as interpreter and/or taking minutes as and when required, follow up of deadlines and commitments made, preparation of informal translations and any other duties assigned by the Project Manager.

Desirable qualifications include a degree or appropriate higher education qualification and relevant experience of 3 years (preferably in International NGOs or International organizations). Excellent English and Arabic communications skills are essential. Fluency in French any other local language would be an asset. Proficiency in word processing and other Microsoft software required.   

VNE-13 (Deputy) Operations Expert Assistant (3 Positions - Beirut)

Under the overall supervision of the (Deputy) Operations Expert, the (Deputy) Operations Expert Assistant will perform operations and administrative activities relative to the operational aspects of the project such as transport of personnel and cargo by land and air (car fleet supervision, flight booking and shuttle service), logistics and procurements ( purchases of goods/services with suppliers, supervision of diverse kits and briefing packs assembling) etc. in close collaboration with the EU EOM office in Lebanon to ensure the efficient implementation of all instructions.

Desirable qualifications include a degree or appropriate higher education qualification and relevant experience of 3 years (preferably in International NGOs or International Organizations). Excellent English and Arabic communications skills are essential. Fluency in French any other local language would be an asset. Proficiency in word processing and other Microsoft software required.   

VNE – 14  (Deputy) Security Expert Assistant (2 Positions - Beirut)

Under the overall supervision of the (Deputy) Security Expert, the (Deputy) Security Expert Assistant will support the (Deputy) Security Expert in his responsibility to establish appropriate safety and security arrangements for the mission and its mission members, and in providing instructions and guidance on the safety of EU observers. The assistant will support in establishing and maintaining working relations with relevant security personnel operating in the host country, such as security officers at the EU Delegation and Member States representations in the host country and the region, United Nations Security Officers, in particular UNDSS, and other diplomatic missions. Under the guidance of the Security Expert, the (Deputy) Security Expert Assistant will assist in analysing the risk, security procedures and evacuations overall context in Lebanon with particular emphasis on the electoral process. The Assistant will facilitate liaison with the various host government agencies such as police, military and security agencies, and should have an excellent understanding of the security environment throughout the country.

Desirable qualifications include: Military / Police background or any related field and three years of working knowledge with International NGOs. Candidates should demonstrate experience and interest in information gathering, risk analysis, advising procedures, contacts with the Security authorities and report writing. The Security Expert Assistant should therefore have good analytical and drafting skills. The candidate should have the ability to work long hours and have good security knowledge of the country. Excellent English and Arabic communications skills are essential. Fluency in French and any other local language would be an asset.

VNE-15 (Deputy) Finance & Contracts Expert Assistant (2 Positions - Beirut)

Under the overall supervision of (Deputy) Finance & Contracts Expert, the (Deputy) Finance & Contracts Expert Assistant will perform the following tasks: Facilitate the administration arrangements for the mission in close collaboration with the (Deputy) Finance & Contracts Expert; Ensure that briefings from IOM cover all areas relevant to the observers including the administration. Assist in the recruitment of local staff and prepare contracts/payroll according to IOM and EC regulations; goods receipt of purchased items, invoice verification and ensure proper archiving of financial or invoice related documentation. Assist in doing accounting and treasury entries. Assist in establishing smooth and transparent cooperation with mission experts. Assist in planning and organization of the deployment of the international staff and related disbursement of cash advances. She/he will participate in staff briefings, debriefings and team meetings as required and perform any other duties that may be required. 

Desirable qualifications include a degree in Business Administration or related field. The candidate must have at least 3 years professional experience performing similar functions in an International Organization or NGO. The candidate must be willing to work flexible working hours and under tight deadlines. Excellent English and Arabic communications skills are essential.  Fluency in French and any other local language would be an asset. Proficiency in word processing and other Microsoft software required

VNE-16 (Deputy) IT Expert Assistant (2 Positions - Beirut)

Under the overall supervision of the (Deputy) IT Expert, the (Deputy) IT Expert Assistant will be responsible for assisting the (Deputy) IT Expert to: install, configure the LAN equipment and software to full operational capacity; prepare and implement all the necessary hardware/software configurations for full operation as a top-level LAN including workstations, file servers etc.; provide day to day administration, operation and maintenance of the office network, servers, as well as computers, including hardware and software; perform other functions/tasks when required.

Desirable qualifications include an IT degree or appropriate higher education qualification and relevant experience of at least 3 years (preferably in International NGOs or International Organizations). Excellent English and Arabic communications skills are essential. Fluency in French and any other local language would be an asset.

VNE-17 Security Operations Room Operator (5 Positions - Beirut)

Under the overall supervision of the Security Expert, the Security Operations Room Operator would mostly be dealing with the in-out movements of vehicles on a 24h/7day basis, and be prepared to be willing to work shifts. The tasks will include: Making sure that all the Observers are providing timely information about their movement and keep track of all the observers; Helping and assisting the Observers in case of need. The Operator will have to maintain good coordination with the Security Expert and pass all the relevant information.

Desirable qualifications : Candidates require excellent computer skills and good technical radio operation skills.  Knowledge of call signs used by the UN would be an asset. Candidates must have relevant professional experience of at least 2 years in these areas. Excellent English (notably in writing) and Arabic communications skills are essential. French is essential in the SOC. Fluency in any other local language would be an asset.

VNE-18 /VNE-19 Receptionist / Secretary (2 Positions - Beirut)

Under the overall supervision of the Project Manager, the Receptionist / Secretary will maintain and implement protocol procedures. She/he prepares high quality briefing materials for supervisors’ appointments, meetings, and missions. Ability to prepare informal translations and manage core team missions and representation schedule is requested. The candidate must be able to drafts correspondence, directives, and making follow up when required. As Receptionist she/he will screen all incoming calls and correspondence, present proposals to eliminate communication bottlenecks in the office and streamline office procedures between the core team office and the subordinate units. She/he will maintain and update rosters of high level partners and telephone lists, coordinate the information flow in the office, follow on circulation files. She/he will perform other duties as assigned.

Desirable qualifications include a degree in Business Management or related field, relevant professional experience of at least 2 years (preferably with International Organizations or NGOs). Excellent English and Arabic communications skills are essential.  Fluency in French any other local language would be an asset.

VNE-20 Data Entry Clerk (3 Positions - 9 working days on total - Beirut)

Under the overall supervision of the Data Analyst, the Data Entry Clerk will support the Data Analyst in processing election observation forms received from observers on Election Day, in support of the design of analytical tools for the treatment of key election findings. Candidates should be ready to work under time pressure within very flexible working hour’s scheme.

Desirable qualifications : Candidates should have a good understanding of statistical software and have experience in data entry processing (candidates will be tested for their understanding of data entry processing). Excellent English, and Arabic communications skills are essential. Proficiency in word processing and other Microsoft software required.  The 9 working days will be centred around Election Day.

VNE – 21 Liaison Officer Assistant (2 Positions- Beirut)

Under the overall supervision of the Liaison Officer, the Liaison Officer Assistant will support the Liaison Officer in conducting its field activities under the guidance and instructions set by the Operations Expert and Security Expert, such as establishing contacts with local authorities at capital level and in all regional capitals; coordinate with national authorities (police, army, civil society, MPs, district level, mayors of communes, or others), closely monitor security/safety risks associated with observer deployment at the local level; which may involve travel around the country; arrange for operational requirements at field level. Other duties as assigned.

Candidates must be available for extensive field deployment assignments. Candidates should have a very good understanding of the overall security situation throughout the country and be able to advise LOs accordingly. Previous experience in a police, military or corporate security related function,  although not essential, is desirable.

Desirable qualifications include a degree or appropriate higher education qualification and relevant experience of 3 years (preferably in International NGOs or International Organizations). Excellent English, French and Arabic communications skills are essential. Fluency in any other local language would be an asset. Proficiency in word processing and other Microsoft software required.

VNE - 22 LTO Assistant – (15 Positions- Multiple Locations)

Under the direct supervision of the Long Term Observers (LTO) Team and the overall coordination of the Observer Coordinators, the LTO Assistant will support the Observers in their area of responsibility (AOR) for the following :

• to facilitate the interface and the establishment of contacts between Observers and local authorities and civil society
• to assist in making contacts and setting up meetings for LTOs
• to provide interpretation as required, from Arabic/local languages to English, and vice versa
• to interpret expertly during meetings, conference and other events, when necessary
• to help on administrative and logistic tasks of the Observers when required
• to assist the Observers in monitoring regional medias within the area of responsibility of the Observers team (local radios and newspapers)
• Other duties as assigned by the Observers

Desirable qualifications include a degree or appropriate higher education qualification and at least 3 years of experience (preferably in International NGOs or International Organizations). Excellent English and Arabic communications skills are essential, as well as knowledge of the local langages of their AOR. Candidates should be representative of the demographics of their AOR

Candidates must demonstrate an excellent capacity to work and interface with local authorities and have an extended knowledge of their area of responsibility (AOR).   Candidates must have their residency in the place they will assist.

 Assistants will be deployed in the following AORs:

Beirut 1 and Beirut 2 (2 positions), Halba (1), Tripoli (1), Zgharta (1), Jounich (1) Jdeide (1), Baabda (1), Aley (1), Saida (1), Tyr (1), Nabatiyeh (1), Zahleh (2), Baalbeck (1),         

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