Senior Contracts Officer

Background: 
International Medical Corps is a global, humanitarian, nonprofits organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, non-political, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide.
By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations,
International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Job Purpose:
The Senior Contract Officer leads the preparation of contracts and contract amendments for PHCCs and community centers supported by IMC, as well as any other external partnerships or procurement of services.

Main Responsibilities:

• Prepare all contracts and amendments for all IMC contracts with second parties including but not limited to Primary Health Care Centers, Community Centers, and vendors on the internal rules and regulations.
• Make sure all the contracts and related documentation are stored properly within the shared folders.
• Coordinate actions with internal and external program, procurement, compliance and legal teams, if needed.
• Regularly track and report status of all contract processes to the direct supervisor and related departments, as applicable.
  a. Internal follow up with Compliance in regard to the status of submitted contracts and communicate updates to the related teams,
  b. Submit contracts to Headquarters for approvals and follow up as needed.
• Serve as a liaison between internal and external parties during contract development and negotiation stages.
  a. Negotiate terms, conditions and pricing, and ensure they are accurately executed and satisfied and as per IMC contract guidelines and protocols. In the case of health facilities, ensure that these terms are properly negotiated by the Health Field Teams and be available to support as needed.
• Resolve any existing contract conflicts, in collaboration with legal counsel as needed, through follow up with Area Managers or Central Management.
• Follow up to guarantee contractual payments have been made. Review Payment Tracking Sheet issued by Finance, flagging any issues and delays to management, and provide updates to program teams as requested.
• Track, record, and alert all relevant teams for contract expiration and initiate the renewal process if needed.
• Carry out others duties as required.

Essential Qualifications:
Bachelor Degree in legal studies or business administration.

Essential Experience:
2-3 years of experience, preferably in a similar position.

Desirable Experience:

• NGO experience
• Experience in Primary Health care

Essential Competency:

• Attention to detail and the ability to spot errors and inconsistencies.
• Excellent reading and language comprehension (English and Arabic).
• Ability to work with a team at all levels of an organization.
• Demonstrated ability to negotiate and execute contracts
• Exceptional communication skills (oral and written, English and Arabic)
• Excellent skills in Microsoft Office.

Desirable Competency:

• Able to take initiative within a defined framework
• Microsoft office skills

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status. International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document.

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.      

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.      

Website for reporting misconduct: www.internationalmedicalcorps.ethicspoint.com.  Please do not submit your CV or application to this website, it will not be considered for review