Accounting Administrative Assistant

The Lebanese Transparency Association – No Corruption (LTA):

LTA is the National Chapter of Transparency International (TI) in Lebanon. Realizing the unacceptable levels of corruption reached in Lebanon and the need to act against it, a group of academics, lawyers, intellectuals, economists, and businesspersons joined forces to establish LTA in May 1999 in a bid to curb corruption through civil society.

The organization resorts to all appropriate means to fight corruption, raise public awareness, improve the quality of life, and encourage civil society to take measures towards transparency and accountability.

LTA advocates for reform by focusing on systemic improvement and by building coalitions with other anti-corruption stakeholders, including the government, parliamentarians, the private sector, media institutions, the international community, and civil society organizations.

LTA is looking for an Accounting Administrative Assistant who will be responsible for handling administrative and accounting duties for the management. He/She will also be responsible for helping process documents, manage accounts, and procure, calculate and evaluate rates paid for purchases and all price extensions, handling day-to-day office tasks, communications and accounting activities.

The Accounting Administrative Assistant reports to the Finance & Administration Coordinator.

Job Responsibilities:           

A – Administrative tasks

1. Managing the office and personnel. (Contracts, Files, Time Sheet, Leaves, Sick Leaves, holidays, etc..).
2. Purchasing necessary office supplies, answering phone calls.
3. Assisting visitors, managing appointments and managing the daily office schedule.
4. Preparing, Sending and receiving emails and follow-up accordingly.
5. Additional, administrative duties may include assistance in specific projects

B- Accounting Tasks

1. Acting as support for the admin and finance unit.
2. Maintain well-organized physical and electronic archive and ensure that all financial documents are accurately supported, approved and coded.
3. Procure all services related to the office, projects and prepare comparative reports to evaluate the offers.
4. Contribute to annual/quarterly budget development and reporting.
5. Undertake periodic checks of assets, and prepare reports.
6. Support the Finance unit in undertaking all finance and administration related responsibilities.

 Education, skills and experience

1. Holder of BA in Accounting / Business Administration or related fields.

2. At least two years of relevant work experience, preferably in the Nonprofit field.

3. Skilled in mathematics, communication, negotiation, time management and typing.

4. Proficiency in Microsoft Office, along with computer skills. 

5. Impeccable, corruption‐free reputation and integrity.

6. Team member and able to keep deadlines. 

7. Ability to maintain confidentiality.

8. Can work under pressure and passionate about LTA's mission.

9. Analytical Ability and Multitask.

10. Have an excellent grasp of Arabic, English and French grammar and spelling.

11. Good customer service skills. 

12. Acceptance of working for extra hours and on Saturdays.

13. Answers phone calls and texts after hours. 

14. Keen attention to details.

15. Willingness to learn.