Financial Specialist

 

 

Salary band:

4

Financial Specialist

Professional

4A

 

Job Profile

1. Required qualifications, competences and experience Formal Education

• University Degree in Business Administration, specialized in Finance or Accounting

 

Professional Experience

• At least 5 years of pertinent experience of which at 3+ years of experience with donor-funded projects (NGOs, INGOs, etc.)
• Previous experience in GIZ and profound knowledge in using GIZ software and tools (Intranet, DMS, PuR, IDA, etc.)
• in-depth understanding of financial planning and accounting; broad experience of project’s financial management and administration

 

Other knowledge, additional competences

• Arabic native speaker, very good knowledge of English language; German is a plus.
• good working knowledge of ITC technologies and related software (e.g., Outlook, internet applications) etc. and computer applications (e.g., MS Office, Excel, Power Point; knowledge of SAP is a plus).
• gender sensitivity expected (training in Gender Mainstreaming is a plus)
• ability to work autonomously and attention to detail, while keeping the overall framework in mind
• strong team player, excellent interpersonal skills, sound ability to work with a multi-cultural team
• well organized, solution-oriented, high level of independence, pro-active, reliable, and innovative
• willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
• ability to travel inside Lebanon and abroad as needed by the programme.

 

2. Responsibilities

The position holder is responsible for:

• 1. Financial Administration:
• ensuring the financial administration and monitoring of the Programme in compliance with all relevant financial and administrative regulations (GIZ’s rules and regulations, internal control manual, Lebanese law etc.)
• ensuring smooth functioning management of financial administration, as cash withdrawal, keeping the cashbook, bankbook, bank account)
• supporting of an overall smooth and correct functioning of the financial accounting system of the project in line with GIZ standard procedures
• checking and verifying vouchers in line with GIZ standard procedures and systems/programs and in accordance with the signed authorization agreements
• reviewing the classification and completeness of all vouchers/ receipts
• handling payments according to GIZ rules and regulations up to a set value limit using GIZ software
• ensuring good communication and flow of information within the programme and GIZ Office.
• ensuring systematic filing of Finance related documents in line with GIZ filing rules and regulations
• monitoring cashboxes and safe contents, keeping the respective lists updated
• monitoring bank accounts’ operations and regular bank reconciliation
• making sure that financial and administrative requirements are met
• following up on documents are filed in reference files or DMS in line with GIZ filing rules in collaboration with the administrative assistant.
• treating information confidentially.
• Coordinates internal control sessions according to the internal control manual conducted by GIZ Office
   

 

In this context, the position holder fulfils the following tasks:

 

3. Tasks

2.  Finance and Accounting

 

• • • ensures a smoothly functioning management and monitoring of financial administration
    • coordinates regularly with GIZ Country Office for payments, bookkeeping and other finance aspects
    • checks project invoices according to contracts and makes sure they are aligned with the contract`s clauses and terms, in coordination with the management, technical advisors and selected partners
    • prepares all project vouchers, documentations and annexes to be transferred to the GIZ Office for payment
    • follows up on recommendations of internal control reports
    • prepares and handles bank and cash payments, handling project in separate journal (if needed);
    • monitors bank account operations
    • monitors cashbox and safe contents (bank and petty cash transactions) daily
    • initiates/ executes cash withdrawals, keeps the cashbook, prepares and enters vouchers
    • updates and controls all kind of contracts, controls its fulfilment, and initiates payments
    • maintains proper and confidential filing of financial related documents
    • ensures that all receipts/vouchers needed for the accounting are submitted on time by local partners and team.
    • prepares for financial reconciliations and fund requests
    • ensure month end closing with the office
    • routinely monitors costs and expenditures using GIZ software in accordance with project requirements
    • prepares quarterly/annually analyses of expenditure compared to total project budget (budget monitoring)
    • prepares monthly and annual budgets and monitors deviations

 

1. 2. Other duties/additional tasks

 

• • • assists in and/or carry out other tasks at the request of management
    • regularly checks the changes in GIZ Processes and Regulations Tool (P+R) in relation to field of work
    • immediately reports all problems involving finance and regulations to superior, suggests approaches for problem solving.

 

This is a generic job description, and it might be amended.