Junior Administrative Specialist – Employment Promotions

Job Profile

1. Required qualifications, competencies and experience

Qualifications

• Bachelor Degree in (business administration with a focus on accounting or related area) or similar qualification

Professional experience

• at least 3 years working general experience
• at least 2 years of specific experience in office management, financial accounting, or procurement
• experience with donor-funded projects (NGOs, INGOs, etc.) is a plus

Other knowledge, additional competencies

• Arabic native speaker, very good knowledge of English
• good working knowledge of ICT technologies (related software, phone, fax, email, internet) and computer applications (e.g. MS Office, MS Teams, SharePoint)
• willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
• Ability to travel inside Lebanon

2. Responsibilities

The junior administrative specialist is responsible for:

• supporting the financial and administrative staff at the programme office
• supporting the management of the project

3. Tasks:
   The junior administrative specialist performs the following tasks:

1. Financial

• review the project account balances reports; initials the bank reconciliation sheet, cash reports and list of outstanding items (receivable and liabilities)
• follow up on receivables and liabilities
• prepare drawing of money from HQ for signature by the programme manager
• compiles supporting documentation of financial records;
• oversee the cash box and cheques, including safekeeping, and the implementation of regular cash box reconciliations according to GIZ rules and regulations 
• prepare documentation required for the internal control

2. Administrative

The junior administrative specialist:

• Draft letters
• Collect quotations for goods and services
• document meetings
• monitor project car fuel consumptions, registration and insurance renewals
• review invoices
• assist in the follow-up of receivables and payables
• enter items and update items in inventory list

Other duties

• The junior administrative specialist also fulfils other adequate tasks as determined and assigned by the programme manager

Project Description: The aim of the project is to improve the employment situation of young Lebanese adults, women and people with disabilities in selected pilot regions (Beirut and Mount Lebanon).

The project has 3 outputs:

1. employment potentials for young adults, and women and people with disabilities are identified. 

2. employability of young adults, women and people with disabilities is improved.

3. the competitiveness of micro, small and medium-sized enterprises in selected employment-relevant sectors is improved.