Project Coordinator

Plan and coordinate the project’s field activities

• Ensure that all aspects of the project’s daily management are met, including logistics, administration, security, visibility, community and beneficiaries liaison, evidence generation, coordination and risk management.
• Develop and guide the project team on the usage of project management tools (including but not limited to reports, DIP, Logframe, ITT, SOPs, financial tracking, programmatic process flows)
• Handle project’s procurement needs according to the developed procurement plan.
• Ensure that project activities are implemented in  good quality based on the project/s outcomes and taking into consideration the local context
• Follow-up and coordinate with the MEAL and technical teams to ensure that all needed tools are in place, developed and analyzed according to the project needs
• Review project level analysis and highlight trends to program manager. Implement the recommended operational measures to address gaps and challenges.
• Contribute in the development of ToRs for external consultants
• Responsible of the production of high quality narrative reports in a timely manner and based on the agreed template and proceses.
• Provide guidance to teams/partners to identify convenient locations for undertaking project activities based on technical standards.
• Engage in proposal development as required by the Program Manager.
• Ensure the quality of implementation in reference to the donor’s guidelines, national SOPs, best practices while also generating evidence to show contribution to WVL national strategic objectives.
• Ensure that lessons learned, risks and innovation are well documented and shared with the program team
• Support the identification and escalation of advocacy   issues to Program Manager.
• Participate in periodic evaluations of the impact of the project on the beneficiaries with support from the MEAL unit.

Build relationships & capacities of the hosting and beneficiary community

• Establish and maintain contact and productive working relationships with community representatives, local and international organizations, at the field level.
• Conduct meetings with key stakeholders to engage them in the project interventions and agree on their contributions in order to ensure sustainability.
• Ensure partners’ capacity assessment is conducted and capacity building plans are in place and implemented.
• Support the Program Manager in engaging and pre-positioning WV with NGOs and local partners to scale up the sector portfolio in the area.
• Actively attend and participate in sector working groups
• Support in undertaking a stakeholder mapping analysis ( on the different NGOs operating in the sector and areas, in order to understand the functions various stakeholders fulfil, power dynamics, and to identify potential local ).
• In collaboration with the Cash & Livelihood specialist, contribute to technical evaluation of activities and take initiative to propose adjustment of activities depending on needs and circumstances.

Handle Staff Management

• Develop JDs and Recruit staff, whenever needed.
• Provide leadership and coaching to the direct reports in terms of project management and quality of implementation.
• Effectively manage the performance of direct reports ensuring performance agreements, regular performance reviews, and annual appraisals are done. Address performance or behavioral issues when they arise.
• Together with the Program Manager and sector Specialist, plan and provide opportunities for capacity building to project team in consultation with the P&C Department to ensure coordinated technical and personal development.

Handle output level reporting, safeguarding and accountability incidents reporting

• Ensure that output level reporting is done as per the established guidelines
• Complete the required information in Activity info as per the set deadlines
• Fill project targets as per the set guidelines
• Ensure timely reporting for information disseminated to communities/partners/donors and Support Offices.
• Ensure compliance with donor and World Vision’s policies and technical tools set in place
• Develop project-specific material such as QandAs
• Conduct activities that enable partners to be properly informed about WVL, its Complaint mechanism, the project activities and WVL Safeguarding policy and other policies
• Ensure beneficiary feedback is addressed in a timely manner and refer the complaints raised to the Accountability unit as per the set guidelines.
• Fill the  Referral Tracking sheet on a monthly basis and send it to the relevant focal person
• Report any child and adult safeguarding incident as per the established guidelines and ensure that safeguarding incidents are being reported by project staff as required
• Report on the Indicator Tracking Table (ITT) ensure that MoVs are validated
• Report on the activities in a timely and quality manner that would help submission of accurate reports internally and externally.

• Knowledge/Qualifications for the role:
• University degree or higher education relevant to Social Studies, development-related field or Business Management; 
• Good computer literacy in Microsoft Office package (incl. Excel), and holder of a valid driver’s license. 
• 3-5 years of experience in managing staff, work with local partners, and build capacity of both; 
• Strong understanding of best practices and strategies in the basic assistance and Cash sector 
• Proven experience in community mobilization;  
• Proven experience working in emergency settings;   
• Strong understanding of project Cycle Management and tools   
• Experience in implementing projects through local partners 
• Good Communication and interpersonal skills with ability to network and negotiate with partners and government bodies. 
• Ability to work in and contribute to dynamic team operating in a fragile environment