JO# 37151 – HR Assistant (Replacement Capacity) – G4 – PN 10025082 – UNHCR Fixed-Term Appointment - Beirut, Lebanon

Organizational Setting and Work Relationships
Human Resources Assistant will function under direct supervision of the Administrative or Human Resources Officer/Associate, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).

The incumbent of the Human Resources Assistant is part of the HR Team in Beirut and will function under direct supervision of the Associate Human Resources Officer. Among others, the incumbent will be assisting in personnel administration, recruitment of regular and affiliated workforce, attendance, benefits and allowances, guidance related to applicable rules and regulations, updates and maintenance of system records and physical filing are among HR related responsibilities. The incumbent will be directly responsible of the administration of different HR tasks under his/her area of responsibility assisting in Human Resources administration of units / offices among the operation. This is a vacancy at the entry level and thus junior to mid-level HR profile is being targeted. NGO or UN experience in recruitment, onboarding/offboarding procedures and working with large teams under demanding operational context will be viewed as an added value.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
- Provide clerical support in the recruitment, assignment, reassignment and separation of local general service staff.
- Assist in processing local staff members¿ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
- Provide advice to staff members on their rights, obligations, benefits and entitlements according to the UN/UNHCR staff rules and regulations.
- Assist newly arrived international staff with administrative formalities related to their accreditations, security/ground passes, arrange travel and hotel reservations. Assist with shipment of their personal effects in coordination with the logistics section.
- Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations.
- Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
- Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
- Initiate routine correspondence on HR matters for the authorizing officer¿s approval.
- Perform other related duties as required.