- Cash Management
- Verify payment requests to ensure that they have all necessary supporting documents and that they include the correct account number and approval from the appropriate authorized individual(s).
- Prepare the Petty Cash vouchers and have them approved by the authorized individual(s).
- Stamp “PAID” on every paid Petty Cash Voucher with supporting document(s).
- Prepare the Petty Cash Report and Replenishment request when the fund reaches 50-60% of the ceiling.
- Perform a Cash Count daily (See attached form).
- Ensure that Petty Cash is accounted for and replenishment done in a timely manner.
- Initiate online payment in online banking system.
- Collects bank statements on monthly basis for all projects and administration or whenever requested by the supervisor.
- Deposits, cashes, cheques, withdraws and transfers cash/cheques in the bank for projects and Administration.
- Safe Keeping
- Safe-keep and properly disburse the Petty Cash fund.
- Keep the Petty Cash fund in the safe, physically segregated from other funds.
- Request physical cash count once a month in the presence of two members of the management team in case it is not done before that (See attached form).
- Send the physical cash count report to the direct supervisor.
- 3. Filing and Scanning
- Sort documents and or vouchers/invoices per projects and administrative account.
- Scan the files and save it to a safe drive or CD accordingly per project and/or fund.
- File all documents to a properly labeled folder and arrange it according to project and/or fund.
- 4. Administrative Management
- Translate supporting documents (invoices/receipts/others) to English.
- Keep a copy of the summary expense report on file (hard and soft copy).
- Ensure that office utilities, telephone and internet are all paid on time.
- Ensure outstanding accounts are paid promptly through effective follow-up procedures.
- Prepare the vehicle logbook analysis for the office vehicle each month.
- Respond to relevant inquiries from the supervisor responsible.
- Perform other relevant duties and responsibilities required and requested by the direct supervisor and/or administration.
Intervention Sectors
Children & Youth
Human Rights & Protection
Location
- Lebanon
- Mount Lebanon
- Matn
Application Deadline
Salary Range
800 to 1200 (USD)
Contract Type
Full Time
Application Submission Guidelines
Please specify in the "Subject" of your email the position you are applying for, and send your CV titled: "Cashier/Administrative Assistant- Your Full name" to recruitment@adralebanon.org
Requires a Cover Letter?
Yes
Experience Requirements
1 to 2 years
Education Degree
Bachelor Degree
Education Degree Details
Bachelor of Business Administration Degree in Accounting/ Finance or Management
Arabic
Fluent
English
Fluent
French
Basic
Hide guidelines for wrong answers
No