Administration and Finance Assistant

Legal Agenda is seeking to hire a full-time Administrative and Financial Assistants to assist in the overall administrative and financial management duties of Legal Agenda.

Key Responsibilities

Under the supervision of the finance manager:

• Responsible for day-to-day administrative tasks (e.g. office management, printing, scanning of documents, archiving)
• Ensures all relevant documents are complete, with the appropriate supporting documents, reviewed and approved before processing for payment.
• Posts all financial transaction on the financial accounting system (PIMs)
• Produces monthly bank reconciliation statements and consolidates these in hard copy for review by the FM.
• Handles petty cash
• Assists in preparing and filling all necessary financial documents
• Follows-up on missing signatures, stamps and documents.
• Writes checks and have them ready to sign.
• Conducts regular visits to the bank for internal bank transfers; and external transfers to partners, suppliers.
• Assists in completing the monthly financial closure process
• Supports in preparation of supporting documents for project audits.
• Maintains an updated database of personnel and contractor files and information (including contracts, timesheets, invoices, etc.)
• Assists with any other duties assigned by the Finance Manager.

Qualifications

• Bachelor’s Degree in Finance, Accounting or any other related field
• One year of experience in an NGO environment
• Analytical skills and accuracy.
• Ability to work within a team.
• Excellent time management and organizational skills.
• Good command of Arabic and English (Oral and written)
• Computer literacy, including knowledge of MS office applications (e.g. Excel), and accounting software applications