Senior Procurement & Logistics Officer - Lebanon

Key responsibilities of the Senior Procurement Logistics Officer include:

Procurements:

• Drafting Procurement Plans (PPP) and other ProLog needs and requirements at the start of each project. This applies for DCA and for Partner implemented projects.
• Based on the PPP and the PR from the Operational Teams and Senior Management of DCA Lebanon, is responsible for the implementation of the ProLog activities.
• Initiates procurement processes in accordance with the PPP, DCA and Donor policies and requirements. This includes national and international tenders, the evaluation of technical requirements by the Operational Teams, the Request for Quotation (RFQ), evaluation of the received bids and proposals and make sure the bids evaluation report, technical evaluation and award notice comply to the DCA standards.
• Negotiates and manages contracts with suppliers and initiate the payments to the Finance Department.
• Facilitates anti-terror and anti-money laundering check of suppliers using the FINScan system.
• Establish Framework Purchase/Service Agreements with suppliers for standard items and services based on the PP.
• Responsible for receiving goods and quality control and for international shipments aclearance at port, customs and VAT;
• Ensures proper filing, administration and reporting, including the Purchase Request Tracking Overview, Procurement Plans and all Donor Files are updated, and copies of all documentation is uploaded on DCAs internal systems (sharepoint/teams/ADMIND)
• Manages relations with suppliers, including the development, evaluation and updating of supplier list based on needs. S/he conduct regular evaluation of existing suppliers and contractors, taking into account quality of service.
• Ensures that all DCA and donor policies and procedures are followed and adhered to in all transactions relating to logistics and procurement

Assets and Stoke Management

• Responsible for all stock management (assets and inventory) including technical, non-technical field equipment, consumables and all other stock items in all locations and recording on individual Stock Cards in ADMIND. Provides technical supports to the storekeeper(s);
• Responsible for monthly inspection and stock count, in line with DCA polices;
• Ensures that the stock management for medical equipment and medicine is correctly carried out by the Medical Coordinator/Senior Medic. Ensures that safety and security equipment is available and functioning with the support of the Safety and Security Focal Point;
• Responsible for asset and property management, including upkeep, repairs, and maintenance. Supports the Prolog Fleet Management where needed.

Coordination

• Supports the DCA Lebanon programs (own staff and partners) with all logistics and procurement issues and needs. 
• Coordinates the ProLog operations with the operational teams and partners. S/he coordinates the program needs as requested by the programmatic heads of departments;
• Coordinates the ProLog operations within the department of Support Services –Finance and Admin
• Provides technical support towards the ProLog Team of DCA Lebanon where needed.
• Coordinate with DCA HQ ProLog department on DCA standards and International Procurement as implemented in the country and with partners in country.
• Build excellent relationships with the Operational Teams and DCA’s partners. 

We are looking for the following technical competencies:

• Minimum of 5 years professional experience in logistics, supply chain management, contract management, procurement or other relevant experience.
• Preferably experience with Humanitarian Mine Action and supporting Humanitarian partners. Feels comfortable in supporting and capacity building of team members and partners. 

• Preferably experience working with (I)NGOs and International Donors such as USAID, EU, DANIDA
• Fluency in written and spoken English
• Strong communications skills,
• Strong ability to plan, coordinate
• Proven experience with training and mentoring
• A relevant academic qualification

Education, Languages and Skills:

• Bachelor’s degree in Logistics, Supply Chain Management, or any related field. Equivalent relevant professional experience is also accepted.
• Professional driving license.
• Good IT skills, including MS Office, Teams and ADMIND.
• Fluent written/spoken English and Arabic.
• Excellent communication, interpersonal and team skills. Should have a good sense of humor.

Everyone applying for a job with DCA must be ready to comply with our Staff Policy on Prevention of Sexual Exploitation, Abuse and Harassment and our Child Safeguarding policy. DCA conducts an anti-terror check as part of the recruitment process. It is a prerequisite that you can pass this check and maintain this status throughout your employment with us.