Procurement Support Clerk - Tripoli

Background of the project:

North Procurement team is understaffed with the new joiner not set yet and will be needing training once on-board, and the procurement manager is working on new market assessments and tenders, in addition to the daily tasks and will require additional support during this period.

Scope of work

• Updating supplier data base.
• Updating Material List.
• Updating payment tracking sheet.
• Updating sole procurement tracking sheet.
• Updating the MSA and contracts tracking sheet.
• Sourcing new suppliers through site visits and online search.
• Assist in photocopying, scanning & archiving procurement files.
• Assist in reception of goods that are being delivered (cross count/receive items).
• Follow-up internally between SC department and Finance department on procurement related transactions.
• On behalf of the procurement unit, liaise with the suppliers upon the actual delivery of the items, and coordinate handover to respective programs.
• Following the guidance of the procurement staff, assist the logistics department, to ensure that the goods are dispatched along with all the needed documentation (Waybills…) between North offices and centers.
• Work closely with procurement team members by providing the necessary support as deemed necessary.
• Sending request for feedback regarding suppliers’ performance & update supplier files accordingly.

Deliverables:

• Fully update Procurement folders: data entry+ hard copies filing.
• Update Procurement trackers.
• Support in sourcing when needed.
• Filing of hard copies and follow up for needed documents.
• data entry.
• Archiving.
• all deliverables will be verified on a weekly basis.

Schedule:

Monday-Friday:  8am-5pm

Requirements:

Education: Fresh graduate preferably in business administration, office management.

Work Experience:  Previous procurement or Customer Service experience is found relative

Demonstrated Skills and Competencies:

• Ability to work as a member of a team is essential.
• Positive courteous and professional attitude.
• Strong interpersonal skills and written and spoken communication in listed languages.
• Able to maintain composure and prioritize work under pressure.
• Able to work overtime when necessary and be able to coordinate multiple tasks and maintain attention to detail.
• Must be computer literate, including Microsoft Word and Excel/ Power Point.
• Self-motivated, honest, highly responsible, and punctual.