Procurement Officer

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships.

Purpose of the role

The purpose of the Procurement Officer position is the day-to-day implementation of the Procurement related responsibilities. The position holder will be responsible for the effective delivery of procurement services in order to obtain the best value for money, through a collaborative, quality and results-oriented approach in accordance with the set policies and procedures, guidelines, and practices.

 What you will do

1. Ensure adherence and compliance with NRC policies, tools, handbooks and guidelines
2. Advise and support line managers and staff on procurement procedures, policies, and documents required.
3. Prepare and develop periodic related reports on activities as required by management.
4. Ensure proper filing and archiving for all related procurement documents.
5. Promote and share ideas for improvement of the procurement function.
6. Establish and maintain a good professional working relationship with suppliers.
7. Conduct market surveys when necessary.
8. Ensure that NRC’s related activities are implemented within NRC’s Protection mainstreaming guidelines and report any breaches/concerns to the line manager and/or focal point for proper action.

Specifically you will;

• Implement NRC’s standard procurement practices and procedures and maintain records for audit as per set standards.
• Prepare the required quotations, analyze the contents, provide recommendations, and prepare the Bid Analysis meeting including all relevant all information properly documented.
• Prepare request for quotations and invitations for bids as part of initiating new tenders.
• Liaise and coordinate with the relevant parties regarding delivery of supplies and keep them informed of any changes in a timely manner.
• Identify and maintain an accurate and up-to-date supplier information database for the regularly purchased items.
• Ensure to remain updated on local market conditions and spread relevant information to all concerned parties when applicable.
• Track requisitions and ongoing procurements using the related tracking sheets and take corrective measures when necessary.
• Keep track of all contracts and long-term agreements related to NRC Lebanon operations.
• Manage each procurement in line with NRC and donor procurement procedures and rules, ensuring all the procedures are followed, documentation are completed, and authorizations are obtained accurately.
• Follow up the payment process with Finance to ensure NRC fulfils its obligations to suppliers.
• Ensure the NRC fleet in BML office is properly managed including proper utilization and ensuring all drivers are following NRC rules and policies related to driving.
• Assist the Logistics Coordinator in producing regular, timely and accurate narrative and logistical reports.
• Perform any other Logistics and Procurement related tasks as needed and requested by the line manager.

 Professional competencies

• Bachelor degree in Business or any relevant field
• Minimum 2 years of relevant experience in procurement and contracts management; preferably within a humanitarian context
• Proven knowledge and experience of international supply chain operations

• Proficient in MS Office applications
• Fluent in Arabic and English, both written and spoken

Behavioral competencies

• Working with People
• Planning and Delivering Results
• Analysing
• Managing Performance and Development
• Coping with Change
• Handling Insecure Environments

What We Offer

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.

We are also looking for people who share our values:

• To be dedicated in what we do;
• To be innovative with our solutions;
• To act as one unified and inclusive team;
• To be accountable to the donors that make our work possible; the people we exist to serve, and to each other… the members of our NRC family.