Background of the Project
The “Durable Solutions for Syrian Refugees in Lebanon” project, funded by 11.11.11, aims to contribute to the realization of a rights-based “durable solutions” agenda for Syrian refugees in Lebanon. To ensure that refugees have access to such “durable solutions”, the project will create a structural platform to operationalize the “triple nexus” between humanitarian, development and peacebuilding support. Additionally, local CSO partners will be supported to increase their capacity to conduct innovative qualitative and quantitative research into various aspects of the Syrian refugee crisis in Lebanon, which will also serve as the basis for rights-based advocacy at national, regional and international level, and to counsel refugees on their mobility options. Particular attention will be paid to the protection situation of Syrian refugees, the gendered dynamics of forced displacement, and access to information on the conditions for a safe, voluntary, informed, and dignified return. In doing so, the project aims to ensure that the Lebanese government removes legal and practical obstacles for local integration and for the safe, voluntary, informed, and dignified return of displaced Syrians. The project will also support local CSO partners to make the bridge - in their own programming and advocacy - between humanitarian, development, and peacebuilding projects. By providing a grassroots perspective and operational insights on the implementation of the “triple nexus”, local CSOs will ensure that donor interventions are better aligned with the priorities and needs of displaced Syrians. Finally, the project aims to achieve that local CSO partners in Lebanon have increased their legitimacy to effectively represent displaced rightsholders, and that both rightsholders and local CSOs are able to actively and meaningfully participate in national, regional and international policy discussions around durable solutions, including discussions around the “triple nexus”.
Within the course of the project, ALEF will create and coordinate a Triple Nexus Platform (TNP) within the existing Working Group for People Affected by the Syrian Crisis (WG PASC). This TNP will serve as a structural platform for local CSOs working with Syrian refugees in Lebanon to conduct joint analysis; share reflections, lessons learnt and best practices; to organize regular exchanges and workshops with external experts, peers in other host countries and donor representatives; and to develop joint advocacy briefings with practical recommendations that can feed into policy discussions. Moreover, a small mechanism will also be included to fund triple nexus pilot projects by TNP members.
Background for the Consultancy
ALEF is looking for a consulting company to conduct nexus-specific digital surveys among Syrian refugee and Lebanese host communities in Lebanon to inform the design of pilot projects.
Under the project’s Activity 3. Develop the Triple Nexus strategy to be used as pillars for the pool fund in Y2 – Activity 3.1. Conduct a right-holder participatory survey, ALEF will hire a consulting company to conduct a right-holder participatory nexus-specific survey among Syrian refugee and Lebanese host communities in Lebanon as part of a strategy development process, to better integrate refuges’ and Lebanese priorities, needs, and views in the network strategy, and the project overall. TNWG members will also be able to make use of digital platforms of the consulting company to conduct regular nexus-specific surveys among Syrian refugee and Lebanese host communities in Lebanon. The data gathered by the consultant will inform the design of pilot projects, while its digital platform will also be used to regularly gather feedback throughout the implementation phase, that can be further discussed with rightsholders during workshops.
Scope of Work
Objectives of the Consultancy:
- Conduct a right-holder participatory nexus-specific survey among Syrian and Lebanese communities in Lebanon
- Collect data through a right-holder participatory survey among Syrian refugee and Lebanese host communities in Lebanon on nexus-specific issues
- Verify the data collected through the survey
- Analyze the verified data to understand refugee’s priorities, needs, views, and feedback on nexus-specific issues
- Produce a briefing that could better inform ALEF’s role in the project on refugee’s priorities, needs, views, and feedback on nexus-specific issues
Description of Responsibilities:
- Working in close coordination with ALEF
- Conducting a right-holder participatory nexus-specific survey among Syrian refugee and Lebanese host communities in Lebanon
- Collect data through a right-holder participatory survey among Syrian refugee communities in Lebanon on nexus-specific issues
- Verify the data collected through the survey
- Analyze the verified data to understand refugee’s priorities, needs, views, and feedback on nexus-specific issues
- Producing a briefing that could better inform ALEF’s role in the project on refugee’s and Lebanese host communities’ priorities, needs, views, and feedback on nexus-specific issues
Deliverables:
- Inception Report: The inception report will detail the consultant’s understanding of the consultancy. It should outline the main questions and issues that will be addressed and the proposed methodology and approach to carry out the consultancy. It should also include a proposed work plan (based on the schedule of tasks, activities, and deliverables). The inception report should also include the data sources, data collection method, and collection analysis matrix.
- Weekly Progress Updates: The consultant will prepare and share every week a brief report detailing their progress in the implementation of the consultancy.
- Preliminary Findings Presentation: The consultant will share and present the preliminary findings to the ALEF team. At the end of the data collection activities, the consultant will present the initial findings in a meeting. The meeting’s objective will be to validate the preliminary findings, and the difficulties encountered during the data collection and mitigation measures adopted. The project team will provide necessary administrative and logistic support.
- Draft Briefing: The consultant will prepare a draft briefing and present it to ALEF for review. ALEF will review the draft to ensure that it meets the required criteria.
- Final Report and Briefing: The consultant will finalize the briefing based on the feedback it receives from ALEF.
Consultancy Period
The assignment should be conducted between July and October 2022. The table down below highlights the main assignments to be implemented, in addition to the expected deliverables and the main deadlines.
Tasks
Deliverables
Deadlines
Prepare Inception Report
Inception Report
30 August
Collect data through a right-holder participatory survey among Syrian refugee communities in Lebanon on nexus-specific issues
-
-
Prepare Weekly Progress Updates
-
-
Share Weekly Progress Updates
Weekly Progress Updates
Every week
Verify the data collected through the survey
-
-
Analyze the verified data to understand refugee’s priorities, needs, views, and feedback on nexus-specific issues
-
-
Prepare Preliminary Findings Presentation
-
-
Present Preliminary Findings Presentation
Preliminary Findings Presentation
04 October
Produce Draft Briefing that could better inform ALEF’s role in the project on refugee’s priorities, needs, views, and feedback on nexus-specific issues
Draft Briefing
21 October 2022
Incorporate ALEF’s feedback into Final Briefing
Final Briefing
20 November 2022
Qualifications of Team Members
- Education: An advanced university degree or equivalent in international law, human rights, international relations, political science, gender studies or related field is required.
- Experience:
- Minimum of 5 years of relevant experience in conducting research and data analysis.
Experience related to Refugee situation in Lebanon or the Arab region is desirable.
- Computer skills, internet communication and command of MS Office.
- Language Requirements: Fluency in English and Arabic is required.
EVALUATION METHODOLOGY AND CRITERIA
- Preliminary Evaluation
The preliminary evaluation is done to determine whether the offers meet the administrative requirements. The proposals are checked for compliance of the following requirements:
- Proposer is eligible to work in Lebanon.
- Offers are signed by the authorized person.
- The offer is complete and eligible.
- Secondary Evaluation
A procurement committee will be formed of the Acting Programmes Manager, Operations Coordinator, and Finance Officer, to review the offers provided. The committee will take a decision based on the offers and the budget for this activity.
Intervention Sectors
Advocacy & Awareness
Human Rights & Protection
Research & Studies
Location
- Lebanon
- Mount Lebanon
- Baabda
- Hazmiyeh (Baabda)
Application Deadline
Organisation
Salary Range
> 3000 (USD)
Contract Type
Consultancy
Application Submission Guidelines
Application Process
All applications should be sent to jobs@alefliban.org by August 5, 2022 with “Data Collection and Analysis consultant” in the subject line. ALEF will review all applications as they arrive. All applicants must meet the minimum requirements described in the TOR, and those unable to meet these requirements will not be considered.
Technical Proposals not submitted in this format may be rejected. Financial proposals must be submitted in a separate format. The proposer is requested to include a quarter page value statement indicating why they are most suitable to carry out the assignment.
Name of Proposing Organization
Type of Legal Entity
Name of contact person for this proposal
Address
Phone
- Expertise and Capability of Proposer (3 Pages Max)
- Background: Provide a brief description of the company submitting the proposal and types of activities undertaken.
- Financial capacity: The proposer shall demonstrate its financial capacity and reliability, with regards to the requirements of this Terms of Reference, which can be established by supporting documentation.
- Include a description of past and present experience and relationships that have a direct relationship to the performance of this ToR, include relevant collaborative efforts the company may have participated in.
- Explain any partnerships with local or other organizations relevant to the performance of the ToR. Special attention should be given to providing a clear picture of roles, responsibilities, reporting lines, and accountability.
- Explain whether any work would be subcontracted, to whom, how much percentage of the work, the rationale for such, and the roles of the proposed sub-contractors. Special attention should be given to providing a clear picture of roles, responsibilities, reporting lines, and accountability.
- Describe the potential risks for the performance of the ToR that may impact achievement and timely completion of expected results as well as their quality. Describe measures that will be put in place to mitigate these risks.
- Describe the data protection, and confidentiality, and commitments to GDPR, in the proposer’s guidelines, policies and regulations.
- Proposed Work Plan and Approach (6 pages max)
- Provide a description of the company’s approach, methodology, and timeline for how the company will achieve the TOR.
- Explain the company’s understanding of ALEF’s needs for the goods/services/works.
- Identify any gaps/overlaps in ALEF’s coverage based on the information provided.
- Describe how your organization will adhere to ALEF’s procurement principles
a) Best value for money
b) Fairness, integrity, and transparency
c) Effective competition
- d) The best interests of ALEF
- Provide a detailed description of how the management for the requested goods/services/works will be implemented in regard to the ToR
- Provide Curriculum Vitae of the proposed personnel that will be involved either full time or part time.
- Highlight the relevant academic qualifications, specialized trainings, and pertinent work experience.
- Please use the format below, with each CV no more than THREE pages in length.
Sample of CV
Name
Position for the Assignment
Language Skills
Educational and other Qualification
Employment record (from/to) including the employer and a contact person
Relevant Experience (From most recent; Among the assignments in which the staff has been
involved, indicate the following information for those assignments that best illustrate staff capability to handle the tasks listed under the ToR)
FORMAT OF FINANCIAL PROPOSAL
The financial proposal must be prepared as a separate PDF file from the rest of the documents. The components comprising the total price must provide sufficient detail to allow ALEF to determine compliance of proposal with requirements as per ToR of this vacancy. The proposer shall include a complete breakdown of the cost elements associated with each line item and those costs associated with any proposed subcontract/sub-awards (separate breakdown) for the duration of the contract. Provide separate figures for each functional grouping or category.
In case of an equipment component to the service provided, the financial proposal should include figures for both purchase and lease/rent options. In addition, the financial proposal must include, but not necessarily be limited to, the following documents:
- Price breakdown
- Schedule of payments
- Signature of the financial proposal
The Financial Proposal should be authorized and signed as follows:
Duly authorized to sign the Proposal for and on behalf of
(Name of Company)
Signature/Stamp of Entity/Date
Name of representative: _
Address:
Telephone:
Email:
GENERAL CONDITIONS OF CONTRACT
Duration
This service agreement shall commence upon signature and end upon acceptance of the services described above by ALEF.
Non – Liability
ALEF is not responsible for any taxes on the sum received under the present Service Agreement.
The proposer agrees that all professional, medical or other insurance as may be required for the proposer to perform under this Agreement is the sole responsibility of the proposal and, as such, the proposer shall bear any costs for said insurance.
ALEF will not be liable to indemnify any third-party claims, debts, damage, or demand arising out of the activities stipulated in this Service Agreement.
ALEF will not accept liability for compensation in case of death, disability, or effects of other hazards, which may be suffered by the proposer as a result of this work or travel, which is the subject matter of the Service Agreement.
Confidentiality
In view of the fact that the proposer's relationship with ALEF creates a relationship of confidence and trust between them, with respect to any confidential affairs that the consulting company might come across, not readily available to the public-including plans for future development-; the proposer agrees to retain in the strictest confidence all confidential matters and information. The proposal further agrees not to disclose such information to any third party, either during or after this Agreement is expired or terminated.
Use of Material
The proposer shall respect the fact that any production of materials, or data gathered during the consultancy period shall remain the property of ALEF-act for human rights and should not be used, conceded, or sold to any third party to this agreement.
Closing Provisions
The proposer may not assign, delegate or otherwise transfer this Agreement without prior consent of ALEF.
CONFIDENTIALITY DECLARATION
Declaration
I the undersigned ____________, on behalf of _____________(hereby referred to as Consultant) formerly declare that:
- ALEF-act for human rights will fully and irrevocably acquire the ownership of the results under this contract including any rights in any of the results listed in this contract, including copyright and other intellectual or industrial property rights, as well as all technological solutions and information contained within these technological solutions, produced in performance of the contract. ALEF-act for human rights may exploit them as stipulated in this contract. ALEF-act for human rights must acquire all the rights from the moment the results are delivered by the consultant and accepted by ALEF.
- ALEF may use, publish, assign or transfer these results as it sees fit, without any limitations (geographical or other), unless intellectual property rights already exist.
- The consultant undertakes to observe strict confidentiality in relation to its work being knowledgeable of the possible consequences in case of violation.
To this end, the expert must not use or disclose, directly or indirectly confidential information or documents for any purpose other than fulfilling its obligations under the contract without prior written approval of EFSA.
- The consultant must not discuss its work with others
- The consultant may not disclose any detail of its work and its outcomes for any purpose other than fulfilling its obligations under the contract without prior written approval of ALEF.
Date:………………………………………………………..Place:……………………………………………………………………….
Signature…………………………………………………………………………………………………………………………………..
SUBMISSION CHECKLIST
Technical Proposal
Financial Proposal
Signed Declaration Form
Requires a Cover Letter?
No
Experience Requirements
5 to 10 years
Education Degree
Masters Degree
Education Degree Details
An advanced university degree or equivalent in international law, human rights, international relations, political science, gender studies or related field is required.
Arabic
Fluent
English
Fluent
French
Good
Hide guidelines for wrong answers
No