Finance Officer

Project summary:

Sport and cultural activities have always been of great importance for individuals, communities, and nations. In the last decades, it has been proven that such activities played a major role in contributing to stronger social bonds and solidarity. It played a major role in bringing people together despite their differences.

Al Midan NGO in partnership with the Local Development Program for Urban Areas in North Lebanon (UDP-NL) has implemented a successful project called Sport Builds Generations in 2020-2022, that capacitated coaches to deliver trainings that taught social-emotional skills through football trainings, events, and tournaments.

The need for such initiatives proved a great success, but considering very few organizations considering these initiatives, the need is still valid and required to achieve advanced results.

Therefore, the aim of this current project: "Activation of Public Spaces and Strengthening of Organizations that Manage Them'' is to help bring several public sites in north Lebanon, that were and are still being rehabilitated and constructed by GIZ under the UDP-NL project to life through a comprehensive and multidisciplinary approach with a focus on sustainability. We aim to work closely with the organizations (NGOs, sports clubs, and municipalities) on creating and establishing new activities (basketball, ultimate frisbee, chess club, etc) and events for these spaces. More importantly, this intervention will work closely with the organizations to develop and strengthen their capacities within their organization, which will include technical workshops (marketing and branding, facility management, etc) as well as close mentorship.

Job responsibilities:

• Prepare the payroll, paying salaries, payments (checks, withdrawal letters, cash…).
• Authorize the procurement of goods and services.
• Supervise the budget and ensure the well-use of it so we don’t go either under-spending or over-spending.
• Ability to participate effectively in Bi-weekly/ monthly meetings with UDP_NL F&A focal point.
• Prepare financial reports and vouchers to be sent to HQ.
• Follow Up with HQ about disbursements and financial reports.
• Processing of bank transactions daily.
• Implement internal control procedures, in keeping with Al Midan policies and procedures. To ensure that the Bank book is updated daily.
• Review and check all transactions comply with donor and Al Midan requirements.
• Processing and finalizing the monthly transaction spreadsheets for onward posting to the accounting system. Ensure that all information in the spreadsheet is correct and complete.
• Preparation and checking of bank reconciliation statements of all accounts monthly.
• Prepare a monthly financial report.
• Participate in professional development activities, as needed or requested.
• Review and verify payments request and supporting documents to ensure that they are attached, legitimate, and approved by the appropriate staff member according to budget and authority level.
• Assist in payment extract for Audit purposes along with another Audit requirement.
• Organize an accurate document filing system and storage
• Review bid analysis and clear advances
• Update tracking sheet (Advances and leasing)
• Conduct supplier reconciliation and report any discrepancies with close follow up
• Maintain a database of the financial element of the grant (general ledger/ database extract, spending plans, and general financial budget follow-up reports)
• Receive and facilitate donor’s auditing missions.
• Coordinate and support the project consultancy and management team.
• Perform related duties and responsibilities as required by your direct supervisor.

Acountability to beneficiaries:

Al midan team members are expected  to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitiring and evaluation of our field projects.

PSEA and Child Safeguarding Policy

 Al Midan in Lebanon is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All applicants will be considered for employment without attention to race, color, religion, sexual orientation, gender identity, national origin, veteran or disability status.

Al Midan in Lebanon and its employees and stakeholders abide by the Al Midan Protection from Sexual Exploitation and Abuse (PSEA) and Child Safeguarding Policies.

Others:

• Ensure all activities are gender sensitive and follow Al Midan Gender Equity Policy.
• Apply Do No Harm standrads to ensure activities do not have detrimental effects on vulnerable communities.
• Participate in internal office coordination and planning meetings and workshops.
• Other duties as assigned by the Project Manager.

Requirements:

• Bachelor’s degree in Management, Finance, or Project Administration.
• Minimum 3 years of progressive relative experience in NGOs. Experience in working with GIZ is a plus.
• Proficiency in computers, office software (MS Word, Excel, etc.), teams and google drive.
• Excellent written and spoken English and Arabic
• Proven interpersonal written and oral communication skills
• Maintain a database of the financial element of the grant (general ledger/ database extract, spending plans, and general financial budget follow-up reports)
• Budgeting and accounting experience.
• Experience with general ledger functions is a plus.
• Experience in MS Dynamics is an asset.
• Knowledge of official documental procedures (compliance aspect) and proper know-how of allocations.
• Knowledge in strategic planning and performance measurement, including indicator selection, target setting, reporting, database management, and developing tracking reports.
• Maturity to handle confidential information