Repost - Reporting Officer

About SAFADI FOUNDATION:

Safadi Foundation is a non-profit organization that aims to promote sustainable development throughout Lebanon with an emphasis in the North. Since its initiation in 1985, Safadi Foundation has provided more than 30 years of development that includes community-based initiatives, adaptation to refugee crisis, and promotion of sustainable development.

Safadi mission responds to the sustainable development model goal that revolves around social, economic, and environmental integration, through our socio-economic empowerment strategy. The foundation designed its intervention approach based on three main pillars that address the many layers of barriers confronted mainly by the groups with less opportunities in Lebanon in general and particularly in the North:

• Social empowerment
• Economic empowerment
• Employment and Job Creation

General Position Summary

The reporting officer is responsible to develop timely and high-quality reports, support in proposal development and act as a focal point for potential partners and donors.

Responsibility #1: Project development

• Provide briefings of all relevant studies, data, program evaluations and research documents sent to the Foundation by external parties for potential use in project conceptualization
• Lead the research of trends in development approaches, techniques and mechanisms at global and regional levels and communicate innovative information to heads of sectors and General Manager
• Maintain a database of all projects funded
• Provide technical support to staff members in the development of proposal writing skills
• Search for available funding opportunities
• Support the consultant in developing project proposals

Responsibility #2: Project Reporting

• Develop and prepare high quality and timely reports for donors and partners on project progress while ensuring all requirements are met
• Manage internal reporting processes between the different units
• Coordinate weekly report outputs, highlights and success stories
• Contribute to monitoring and evaluation activities as requested
• Utilize critical input feedbacks and assessments to inform changes in programs
• Follow-up with the donors after the report submission to ensure all their inquiries are answered
• Conduct regular visits to the centers to follow-up on the implementation of the activities
• Develop a reporting plan for the different projects based on their deadlines in contribution with the Monitoring & Evaluation unit

Responsibility #3: Stakeholder outreach

• Research and follow-up donors funding trends and foreign assistance priorities
• Build and maintain a close relationship with donors, local NGO’s, UN agencies and foreign government representation for the purpose of exploring new opportunities
• Ensure that the Foundation is constantly informed on all international development policies, donor country strategies, frameworks and funding relevant to Lebanon
• Explore local, national and international potential partners that can support Safadi Foundation via various technical, funding and networking mechanisms
• Continuously communicate up-to-date information with donors regarding the Foundation’s governance and management documents and financial and monitoring processes that are necessary for funding eligibility

Responsibility #4: Other tasks

• Participate in training events and conferences relevant to areas of interest of SF programmes and projects
• Actively participate in working groups
• Complete partner assessments and surveys in collaboration with other units

Accountability:

Reports Directly to: General Manager

Works Directly with: Monitoring and Evaluation unit (M&E)

Working Conditions:

Based in Tripoli, Lebanon with willingness to travel when necessary

Required Qualifications:

• Bachelor Degree in International Relations, Political Science or any related field
•  3 to 5 years of of project development and public relations experience at a national and/or international level
• NGO experience is an asset

Knowledge, Skills and Competencies:

• Strong knowledge of international development theories and systems
• Strong knowledge of international stakeholders with presence in Lebanon
• Strong knowledge of international and current events that influence the engagement of SF with embassies/international organisations
• Accuracy in drafting concept notes, proposals
• Strong ability to work under the organization’s development culture
• Proficient in producing accurate and well documented reports
• Good analytical skills
• Strong time management capabilities
• Very effective in relationship building, communications and interpersonal skills
• Proficient in computer and internet skills
• Excellent capacities in writing skills
• Advanced understanding of administrative, policies and professional institutional mechanisms
• Excellent organization skills
• Proficiency in Arabic and English languages

Success Factors

This position will suit an enthusiastic candidate, who has demonstrated understanding of grants life cycle and working with donors. Maintaining strong cooperative relationships with the team is necessary. The successful candidate will have the ability to work effectively under pressure, and the ability to establish priorities and meet deadlines. Excellent analytical skills with the ability to work with diverse teams is crucial.