Project Team Leader - BEKAA Area

RESPONSIBILTIES

Handle validation of existing beneficiaries

Visit and assess pre-selected households to fill vulnerability assessments;

Support during the rollout of the new validation process, especially in densely populated areas;

Answer beneficiaries’ questions on the new validation process (and other questions that may arise), and guide people through the process;

Conduct spot check visits to all the validation stations;

Ensure to report all findings/issues encountered on the site, to the Project Coordinator;

Ensure Preparation and Distribution of Commodities

Prepare beneficiaries lists in compliance with donor’s needs. Ensure that the appropriate WV commodity accounting standards;

Ensure that proper and accurate distribution plans are prepared in advance to enhance efficient operations. Proper and adequate logistical arrangements must be made with the distribution plans;

Lead the distribution of Commodities as per donor’s requirements and plans. Ensure execution and leadership of the following activities:

Proper organization and stocking of the distribution center;

Ensure that distribution center is properly organized and secured and that crowd control measures are put in places in coordination with risk department to ensure smooth distribution and flow of beneficiaries;

Responsible to ensure that all necessary distribution equipment are available at the distribution center, including forms, ropers, banners, plastic sheets, measuring devices etc;

Supervise the distribution of Commidities to the beneficiaries and ensure an orderly and fair distribution using the approved ration sizes;

Ensure that beneficiaries sign or thumbprint against their names on the beneficiary lists receipts as proof that commodities ration have been received;

Conduct reconciliation of commodities, receipts and server and the end of the distribution;

Conduct daily physical check to all distribution equipment and report any missing item;

Prepare daily distribution reports as per donor and WV required templates;

Report any issues/challenges faced at field level;

Adequately address protection cases and prioritize assistance provision to the most vulnerable groups;

Report on daily distribution achievements and challenges to the Project Coordinator;

supervise the loading and unloading of commodities, including preparation of waybills/ issuance and return notes, counting of commodities on site at the start and end of distribution and filling of all appropriate reports (as applicable: tally sheet, beneficiary distribution list) during Commodity distribution;

Act as the main point of coordination between the project coordinator, donor and the project staff on the ground;

Ensure that all challenges are directed to the project coordinator and addressed immediately in consultation with the relevant parties;

Track Casual Worker attendance and timeliness. Ensure their wellbeing and safety during the distributions;

Follow up on Monitoring, Accountability and Protection Mainstreaming

Conduct Quality checks / follow up phone calls with beneficiaries and report any complaints to the Project Coordinator in line with accountability and protection report findings;

Support actions to address beneficiary feedback;

Actively participate in lessons learned session for the project;

Action protection mainstreaming standards suggested by the Project Coordinator;

Reporting, Recording, and Proposal Development

Deliver high-quality, accurate and timely daily reports;

Prepare weekly and monthly distribution and data gathering reports;

File all relevant project documents in line with WV’s requirements for project auditing;

Track task progress in line with the established tracking system;

Handle stock in line with WV’s policies;

Receive Commodities from the donor as per the list shared;

Update stock register according to commodities in and out;

Conduct daily physical count for commodities;

Conduct a Physical count of remaining stock at the end of the month;

Perform procurements and coordination duties

Purchase items in line with the budget and instructions given by the Project Coordinator;

Submit all project-related invoices with full supporting documents;

Attend donors coordination meetings as necessary;

Handle Staff/ Casual Workers Management

Support in Developing JDs and Recruiting staff, whenever needed;

Provide leadership and coaching to the direct reports in terms of project management and quality of implementation;

Effectively manage the performance of direct reports ensuring performance agreements, regular performance reviews are done Address performance or behavioral issues when they arise;

Ensure all casual workers have a daily task list;

Build the capacity of Casual Workers as needed;

Perform other duties as required

Attend and participate in WVL’s spiritual nurture and other organizational events;

Responsible of own security and actively contribute to a positive security culture;

Report CP incidents as per the safeguarding policy guidelines;

Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager;

Perform other duties as assigned by Line Manager;

Requirements

1 to 2 years of experience in an NGO

Experience in managing a team

Bachelor degree or any equivalent degree

Microsoft Office proficiency

A valid driver’s license (1 year old)