Project Manager - Cash for Work

Main responsibilities

Activity planning and management 

Plan and monitor the activities’ progress, in cooperation with the project staff and in compliance with the contract signed with the donor and with COOPI and the donor’s procedures;

Prepare monthly reports to the head of mission and regularly organizes project review meetings to identify issues and discuss solutions with relevant heads of department;

Contribute at analyzing possible opportunities of project designing/funding in collaboration with the Head of Mission;

Elaborate, write and prepare all necessary documents to present new projects, in accordance with the organization’s processes and procedures, with particular reference to AICS;

Cooperate with the Communication and Fund-Raising office for all communication, awareness and fund raising activities implemented in and for the country, also supporting the donor’s visibility.

Staff Management 

Select the local staff to be employed in projects, in compliance with the country’s rules/laws and with the COOPI’s regulation in the country;

Regularly meet the local partner to organize joint programmatic activities;

Consistently monitor partners’ activities to ensure the upholding of the highest quality standards;

Plan and organize capacity building activities for the local partner;

Evaluate local staff employed for projects and partecipate to the evaluation of the project, upon request by the direct supervisor by making use of the organization’s tools.

Administrative and financial management

Plan all expenditures in collaboration with the Project Administrator/ Administrative Coordinator;

Regularly monitor all incurred expenditures on the project’s budget;

Supervise accounting and the project cash safe/bank account management and, where there was no dedicated staff, directly manage the accounting and the project cash safe/bank accounts, using the instruments made available by the organization.

Logistics

Prepare the Purchases Plan in cooperation with the Project Administrator and in coordination with the HQ Administrative Coordinator;

Ensure the organization and donor’s procedures respect when purchasing goods and services;

Is responsible of the correct management of all goods purchased for the project, both directly and purchased by other offices/field offices. For all goods purchased by the project update the inventory, in cooperation with the Administrative Coordinator;

Contribute to strengthen the security assessment and ad hoc procedures, specifically applying the general country procedures to the specific context of the project.

Reporting and proposal writing

Ensure the preparation, in compliance with the deadlines, of all financial and narrative reports – interim and final – expected by the project in coordination with the Head of Mission and with the Administrative Coordinator;

Is responsible for the preparation of all formal communication and contract modifications requests (ex. budget modification) of the project to the donor;

In coordination with the Head of Mission, contribute to the development of country program and sector project by proposing and writing new proposal and indentifying potential donors.

Institutional relations

Communicate with the donors’ officers, the local authorities which are competent in the aspects related to the project, the project’s partners and beneficiaries, in compliance with the organization’s guidelines; 

Will be a focal point, in coordination with the Head of Mission;

Represent COOPI in all relevant clusters and working groups, contributing to raise the organization’s profile and keeping the organization abreast on the latest technical guidance and recommendations;

Will report on COOPI activities on Activity info and participate in the LCRP process as necessary.

Requirements

Education / Experiences

Advanced degree in Civil Engineering.

Minimum 5 years experience in the humanitarian field and in a similar position, with a track record of success and results achieved, including at least 3 year implementing livelihoods programming.

Experience of working in project management on one or more among the main donors (UN, EU, ECHO), with priority to AICS;

Experience of working within an insecure environment with responsibility for security planning, monitoring and management;

Previous experience in CfW project and expertise in FSL sector;

Experience in report and proposal writing.

Soft skills

Strong analytical and practical problem-solving skills;

Institutional relations management and cultural context understanding;

Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;

Very good inter-personal and writing communication skills.

Plus

Knowledge of Arabic and / or Italian will be an asset;

Professional experience in the country;

Previous experience in livelihood;

Valid driving licence.

Period of employment

15 August- 31 October 2022