Procurement Assistant

The procurement assistant will undertake functions as mentioned below:

• Record daily Procurement tracker to produce comprehensive Procurement report on end month
• Prepare Request for Quotation and Single Quote Documents and dispatch to respective suppliers in the procurement process.
• Ensure that bid delivery forms are filled out by respective bidders.
• Evaluate offered prices on the returned Single Quote forms and prepare SQ award for approval
• Prepare temporary and casual contact in consultation with Logs and Procurement Officer.
• Prepare Goods Received Note when the Supplies is received.
• Prepare Certificate of Completion when the Service or work is completed.
• Ensure finalized procurement documents are timely scanned and submitted to finance Department for payment
• Ensure proper filling system in the procurement office by organising and updating all procurement files
• Update Procurement Tracking Sheet every day.
• Ensure good archiving system with Procurements documents
• Update general inventory list timely as new assets are procured
• Conduct periodic physical verification/inspection of the asset in quarterly basis