Senior Finance Officer (Budgeting and Reporting) - Beirut

Background/IRC Summary: The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries, the IRC aims to restore safety, dignity and hope to millions who are uprooted and struggling to endure.

 

In response to the influx of Syrian refugees in Lebanon, the IRC is launching a multi-sectoral relief program in Lebanon. The program will provide assistance to refugees and host communities in the North and Bekaa Valley through the delivery of protection programming for women and girls and livelihoods programming.

 

Job Overview/Summary:

 

With the guidance of the Finance Controller and in coordination with the Finance Managers (Accounting & Budgeting), the Senior Finance Officer is responsible for day-to-day data processing and financial end month closure while keeping in line with IRC policies, procedures, and donor requirements. This position also requires close working relationship with Programs, Admin, Human resource and Logistics units.

 

Major responsibilities: Accounting

• Verify payments making sure to abide by IRC policies.
• Maintain the accounts payable and accounts receivable system in order to ensure complete and accurate records.
• Ensures all financial transactions are reasonable, appropriate, and necessary.
• Analyzes data and prepares financial documents from the sun system for internal and external purposes.
• Assist during the donor verification visit and the audit process.

Budgeting & Reporting

• Conduct a thorough preparation of new budget and existing grant budget revision ensuring that all costs are covered and are not under/over budgeted in addition to correct use of the IRC and donor budget formats.
• Work with the Budget & Reporting manager on the monthly shared program cost allocation.
• Work on the month closure.
• Support program teams in matters related to the budget.
• Prepare the monthly versus actual (BVA) report and distribute on time.
• Review the budget spending and advice relevant staff on spending status and ask for feedback on all over/under spending.
• Prepare and update spending plan for the grant in conjunction with the appropriate budget holders.
• Review and updated the commitments lists from SC, Admin, & HR to be included in the monthly BVAs.
• Assist in preparing Donor financial report for review by the Budget & Reporting Manager.
• Provide Analysis of grant spending plan vs. actual spending.
• Review PRs and advise charge codes.
• Other tasks as assigned by the supervisor.

 

Key Working Relationships:

• Position Reports to: Finance manager (Budgeting & reporting)
• Position directly supervises:  N/A
• Indirect Reporting: N/A
• Internal: Finance/ HR/ SC departments, Program & Grants team.
• External: N/A

 

Job Requirements:

• Minimum of 3 years in an Accounting /Finance position preferably in an NGO.
• Bachelor’s degree in Accounting/Finance from recognized College/Institution.
• Excellent knowledge in Excel.
• Working experience on budget preparation, budget management and financial reports will be an added advantage.
• Effective communication skills, both written and verbal.
• Fluency in English and Arabic.
• Ability to prioritize among multiple tasks and make decisions.
• Team player.
• Can work in stressful environment.