Procurement & logistics officer

The procurement and logistics officer is responsible for controlling resources and systems to maximize efficiency in delivery and ensure effective supply chain management. He/She plans, schedules, initiates, monitors all procurement and contract activities.

Detailed Job Description

• Oversee the development and implementation of procurement, warehousing, and distribution policies, and suggest recommendations as needed to ensure the success and compliance of all procurement-related activities.
• Plan and implement the overall supply chain strategy and determine key supply chain indicators.
• Prepare the procurement plan before the project starting date and submits it to the program department for approval
• Prepare a monthly report about the procurement activities for all the projects that have been conducted on a monthly basis.

• Manage orders and arrange stocking of materials and equipment to ensure they meet requirements.

• Train and evaluate subordinates from logistics and procurement, identifies problems and suggests solutions for process improvements.
• Determine and select the best vendors and distributors depending on the project requirements and needs.
• Assure that suppliers deliver their materials and services in accordance with standards of price, time, availability, quantity, and quality agreed upon.
• Coordinate with department heads to ensure effective and timely procurement of goods and services and provides procurement direction by presenting available procurement options.
• Assure all invoices are audited for compliance with contract terms and supervises contract closeout.
• Ensure records of authority contracts are maintained and procurements are documented from the organization through completion.
• Conduct field visits to relevant stakeholders (vendors,suppliers,corporate partners, restaurants..) to make sure the procurement process is implemented according to the organization’s policies and procedures as well as the contract agreed upon.

• Arrange deliveries, plans, and track the shipments of products according to the management requirements.
• Receive goods with accurate invoices and delivery notes.
• Execute orders and introduce the data in the inventory and logistics ERP software.
• Prepare accurate reports related to deliveries and purchase orders.
• Perform any additional tasks, when requested by the Head of Operations. 

Report to: Head of Operations, Procurement Manager

Supervisory Responsibility: —

Collaborate with: MEAL, Program Heads, Accounting, Finance, HR, and Communication.

Knowledge and Experience

• BA in Supply Chain Management, Finance, sales, or  business administration.
• 2 years working experience in supply chain, logistics, or procurement.
• Excellent negotiation skills.
• Experience with supply chain management software
• Good time-management skills
• Knowledge in Microsoft Suite: Word, Excel and powerpoint.
• Excellent command of Arabic and English languages (writing, reading and speaking).