Deputy Project Manager

INTERSOS is a non-profit humanitarian aid organization that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992 with support from the Italian Federation of Trade Unions, its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected.

INTERSOS identifies with the core values of CONCORD, the European Confederation of NGOs; it adheres to international codes of conduct for humanitarian organizations and the values and principles expressed within those codes. INTERSOS is recognized by the Italian Ministry for Foreign Affairs, the European Commission and the principal UN agencies; it is privileged to hold an advisory status with the United Nations Economic and Social Council (ECOSOC).

INTERSOS is an independent association which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure. The head office in Italy coordinates, supports and monitors the planned activities in the countries of intervention carried out by decentralized offices.

Job Title      : Deputy Project Manager

Reports to         : Head of Base/ Project manager

Duty Station     : Tyre with regular field visits to Nabatiyeh governorate

Position Type    : Full Time

Job Purpose:

The Deputy Project Manager under the supervision of the Head of Base/ Project Manager will participate to the management of the BPRM-funded project as well as coordination with other INTERSOS’ interventions implemented in the area and cooperation with external stakeholders.

The Deputy Project Manager contribute to the overall management and economic and financial administration of the assigned project and for its entire implementation process.  

Generic Duties:

1. Participate to the overall management of Human Resources with the project manager and HR coordination
2. Strongly support the project manager in the monitoring and supervision of project activities and the timely and resourceful implementation.
3. Monitor the overall logistics work related to the project and according to UNHCR and Intersos procedures.  
4. Monitor and follow up with the support of administration the contracts for the assigned project.
5. Monitor and follow up with the support of administration the financial management of the operations and ensure all expenses are according to budget and meet INTERSOS standards with regard to financial management, including accountability.
6. Ensure a representative role with external stakeholders, in coordination with the project manager.
7. Supervise the project staff and ensure the implementation of the project activities in line with the project activities and the work plan

Specific duties

Program:

• In coordination with the project manager, preparing, managing and regularly updating the project activities work plan, ensuring timely and quality implementation in compliance with the defined project strategy as well as INTERSOS and donor guidelines.
• Undertaking regular field visits to regularly monitor the progress of project activities.
• Ensuring the integration of activities with other INTERSOS projects
• In coordination with the project manager, follow-up the development and implementation of the MEAL strategy.

Human resources:

• Overlook administrative HR tasks related to staff of the project.
• Evaluation of staff performance using INTERSOS HR evaluation tools.
• -In coordination with the project manager and HR, provide guidance and technical supervision to national staff in order to develop competencies and skills according to the performance plan.
• In coordination with the Human Resources and project manager, follow up on capacity building and trainings for staff development.
• In coordination with the Human Resources Unit and project manager, carry out recruitment when needed.
• In coordination with the project manager facilitate regular meetings to assist information sharing between project staff.

Logistics:

• Coordinating with logistics unit to procure all equipment, supplies and materials required to implement the project activities, ensuring cost efficiency and accountability in compliance with INTERSOS and donor regulations and procedures.
• Ensure the proper contracting of suppliers in compliance with logistics manual as well as follow up on the car fleet management and inventory. Coordinating with logistics unit to contracts with suppliers and car fleet.

Finance and Administration:

• Support the project manager and the administration in the financial management of the operations including cash flow, budget follow and revisions and payments.
• Follow up with the administration project related contracts.

Reporting and Program development:

• Contribute to the mission and regional strategy as well as to the program development.
• Participate to drafting periodic project narrative and financial reports as well as other ad hoc reports, according to INTERSOS and donor requirements.

Representation and donors:

• Establishing and maintaining collaborative relations with relevant donor officers, local authorities, partners, project stakeholders and other organizations working in the project areas.
• In coordination with the project manager, engaging with donors, national NGO and other actors participating at sectorial coordination meetings and/or working in the project locations.
• Represent INTERSOS in meetings with external stakeholders in coordination with the project manager.

Other duties:

• Provide monthly and quarterly reporting requested by Project Manager
• In charge of the overall coordination with the MSA while the POs will ensure day to day collaboration based on needs for their specific components.
• Other tasks as requested by the management, for the effective implementation of the project.

Education:

• University Degree in Business management, Social Work, Gender Studies, Law or related field. Master degree is a plus.

Competencies: (Knowledge, Skills & Abilities)

Professional Competencies:

• Minimum 5 years of relevant work experience (of which minimum 2 years in NGO)
• Knowledge of humanitarian and NGO principles
• Very good knowledge of the project management cycle and experience in management
• Good financial and budgeting understanding
• MS proficiency (Microsoft Word, Excel, outlook, etc.)
• Previous experience working with BPRM is a plus
• Driving License issued since more than 1 year

Behavioural competencies:

• Flexibility and adaptability
• Ethical and transparent decision-making
• Initiative
• Punctuality and respect for applicable rules and procedures
• Independence, i.e. conducting tasks with minimal supervision
• High level of planning and organizing; ability to manage multiple activities and meet deadlines
• Excellent communication skills
• Very good Interpersonal and Diplomatic Skills
• Strong analytical and practical problem-solving skills
• Decision making
• Developing and motivating others
• Strategic thinking
• Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors
• Driving and achieving results
• Humanitarian motivation and commitment to INTERSOS values
• Respect of Intersos policies and procedures

Languages:

• Fluency in Arabic & English