Associate Officer, Health Program Support, Lebanon -BML Area

Job Summary

Provide administrative, financial and clerical support to the field team, ensuring the program is implemented on time and according to IMC policies and procedures.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation

MAIN TASKS AND RESPONSIBILITIES:

Service Provider Contracting Process

• Collect and review all backup documents from the supported clinics as needed for contracting
• Performing background (BI) checks on service providers as required
• Coordinate with country grants team and compliance department on fulfilling the documentation requirements following initial review
• Submitting the original copy contract to the country grants team for archiving
• In coordination with country grants team, develop and update the respective SOP by providing continuous input based on field experience

Processing Payments

• Prepare all check/transfer requests to settle program activity payments according to the documents received from the service providers
• Prepare primary healthcare center (PHCC) monthly cost estimations to be submitted to the finance department ahead of each month
• Follow up on all payment requests in accordance with available budget lines
• Close coordination with finance department to ensure all contracts and payment requirements on track
• Conduct field visits to follow up on payments as needed
• Develop and maintain the payment backup archive

Procurement and Logistics

• Raise procurement requisition as needed for implementing various program activities
• Coordinate with logistics department on supply chain purchases and distributions to IMC Offices

Miscellaneous Administrative Support

• Assist program team in preparing and implementing capacity building trainings
• Perform regular scanning, copying and filing of backup and office documents

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

MINIMUM QUALIFICATIONS

• Typically, a Bachelor’s in Business Administration or relevant field of study. Equivalent combination of relevant education and experience may be substituted as appropriate.
• Typically, 2+ years of relevant experience in administrative positions at NGOs.
• Organizational Skills
• Communication Skills
• Ability to work under pressure
• Proficiency in Microsoft Office Suite (specifically Excel)

Desirable

• Experience in Health NGO or Hospital/Health Facility

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.

Equal Opportunities 

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.