Admin Volunteer - UDPNL

Admin Volunteer – UDP-NL Project

1. Recruitment context

The GIZ -UDP_NL Project is looking for an admin volunteer for the coming six months (from October until March 2023). The admin volunteer will ensure support in the effective implementation of the project until the end of March 2023 and will work under the orientations of the finance & admin unit to ensure a culture of communication and cooperation contributing actively to the precise and effective implementation of the project.

2. Required qualifications, competences and knowledge

• Preferably university degree in Business Administration or similar relevant field

• A previous work/volunteer experience with INGOs or NGOs is a plus
• Ability to think and work independently and work precisely with attention to detail
• Excellent English and Arabic language knowledge in writing and speaking
• Eye for details and capability of monitoring lists, and documentation of processes
• Ability to cope with a dynamic and fast changing situation in the development context
• Good working knowledge of IC- technologies (related software, email, internet) and computer applications (e.g. MS Office 365)
• Team-player
• Lebanese driving license

3. The admin volunteer will support the following
   • Supports administrative and logistical issues (e.g. preparing internal meetings & taking minutes, collecting travel claims, etc.)
   • Supports in logistic aspects of missions and visitors as well as consultants of the project: draw up travel schedules/visit schedules, assure accommodation and transportation
   • Conducts regular office duties (e.g. scan, copy, relevant correspondence in Arabic and English, receiving visitors, and answering queries on project-related issues).
   • Is responsible for proper IT performance and follows up with IT specialists and vendors to update and maintain the project’s IT systems
   • Checks inventory according to GIZ rules and regulations
   • Supports team members and selected partners with travel arrangements.
   • Creates and maintains important contact addresses (partners, services & procurement, etc.).
   • Supports in translating documents and letters from Arabic to English or from English to Arabic
   • Communicates with partners (municipalities, consultants, construction firms, NGOs)
   • Keeps the document filing up to date (physical and electronic filing)
   • Prepares taking over/handing over documents and releases them
   • Supports organizing events (i.e. closure event)

Project Description: North Lebanon is characterized by low economic growth, high unemployment, and the country's highest poverty rates. On behalf of Germany’s Federal Ministry for Economic Cooperation and Development (BMZ), and the European Union, the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is implementing the Local Development Programme for Urban Areas in North Lebanon (UDP_NL). The program applies a holistic approach by integrating measures in the fields of I. income and employment promotion, II. infrastructure development and III. strengthening of relationships between ethnic-religious communities in its projects. The income and employment generation component focus on the support of new and existing MSME and strengthening the income generation capacity of youth and women in North Lebanon through participation in Vocational Education and Training (VET) courses in the six sectors (ICT, agri-food, health care, construction, tourism, and creative industries), internship and career orientation measures.