Purchase Engineer

OBJECTIVES AND TASKS

Main Responsibilities

Sourcing and Supplier Relationship Management (30%)

• Sources, assesses and evaluates suppliers in collaboration with their direct supervisor and updates supplier master data.
• Follows up on the supply process from quotes/tenders and supplier selection to delivery, including negotiating with suppliers and establishing contracts.
• Updates supplier performance indicators.
• Takes part in preparing collaborative demand planning meetings and integrates the resulting decisions into the purchase plan.
• Negotiates purchase conditions and purchases the goods and services requested.

Tendering and Purchase Order Creation (50%)

• Processes Wathab purchase orders and establishes contracts with suppliers; ensures that related information is made available in the local database or filing system (product specifications, delivery and payment terms, and penalties).
• Assumes responsibility for all aspects of procurement for WatHab Lebanon in coordination with other WatHab Purchaser(s) and the wider procurement team, ensuring compliance with the delegation’s Rules on Financial Management and ICRC Procurement Guidelines.
• Support and advise WatHab Project Managers along early phases of the project cycle on aspects related to procurement, contributing to realistic end-to-end planning of WatHab activities;
• Support WatHab Project Managers in the drafting of technical project documentation, providing early feedback on documents (e.g. BoQ, Technical Specifications) from a procurement perspective;
• Draft and finalize contractual documents in close coordination with the WatHab Project Manager and Finance & Administration colleagues;
• Draft and launch Requests for Quotation/Tender (RfQ/T), collect offers, and share timely with WatHab Project Managers as required;
• Support clarification meetings and/or site visits for bidders as required and in close collaboration with the WatHab Project Manager, and ensure transparent and efficient information flow between bidders and WatHab Project Manager during the RfQ/T process;
• Analyse offers, prepare selection tables, and follow-up on financial and technical approvals;
• Follow up on progress, reception of goods and services, focusing on quality and compliance with offer documents;
• Receive invoices and prepare them for payment, ensuring efficient approval and payment;

Reporting (20%)

• Ensure reliable information flow between Beirut and other Logistics colleagues as relevant, particularly in Amman and Geneva;
• Keep WatHab Project Managers systematically informed on the progress of procurement related to the projects under their responsibility;
• Monitor market prices and keep price lists for benchmarking of critical and/or regularly required items;
• Administer the delegation’s contractor database for pre-tender qualification, ensuring and following up on solid contractor evaluation after completion of projects and update it at least annually;

POSITION REQUIREMENTS

Years of experience required: 

Minimum 6 years of overall professional experience in a technical/engineering field

Minimum 3 years of professional experience in procurement.

Experience in project cost estimation within an engineering company’s planning department is an asset.

Level of education: 

Masters ‘degree

MBA is an asset

Field of education:

Engineering, Degree in supply chain management or procurement is an asset. 

Languages:                              

Arabic and English both written and spoken.

French is an asset   

Computer Literacy:                 

MS OFFICE

Enterprise resource planning

Training:                                  

Logistics, Supply Chain or Procurement

Required Competencies:        

• Analytical skills (Proficient)
• Communication skills (Proficient)
• Leadership (Advanced)
• Accountability (Advanced)
• Team work & Collaboration (Proficient)
• Beneficiary & Client Focus (Proficient)
• Supplier Management (Advanced)
• Negotiation (Proficient)
• Tender process (Proficient)
• Digitalization and Data Management (Proficient)
• Continuous improvement and Optimization (Proficient)
• Market and Supply chain analysis (Proficient)

JOB DETAILS

Job Location:                   Beirut with field trips all over the country

Working Schedule:          Monday to Friday from 8h to 16h30

Contract Type                  Fixed Term 1 year (renewable based on performance and need for position)