Finance Assistant

Première Urgence - Aide Médicale Internationale (PU-AMI) is a non-profit, non-political and non religious humanitarian NGO. Its objective is to bring about a global response to the basic needs of populations suffering from acute humanitarian crisis and to allow them to recover their autonomy and dignity. In close respect to humanitarian principles, PU-AMI promotes humanitarian access and dialogue with all components of the civil society in Lebanon, and delivers assistance based on the needs, regardless of religion, politics, and ethnic matters.  

 

Today, PU-AMI is intervening in 21 countries in Africa, the Near East, Caucasus, Asia and the Caribbean to cover the needs of populations affected by conflict, natural disasters or economic crises.

 

PU-AMI in Lebanon has been implementing emergency and recovery projects in Water, Sanitation and Hygiene, in Shelter Rehabilitation, Health and in Livelihood Recovery sectors.

 

SUPERVISION

Under the direct supervision of

Finance Officer

 under the technical supervision Admin and finance coordinatorunder the overall supervision

Field coordinator

in supervision of

-

OVERALL MISSION

1. GENERAL OBJECTIVE

The Finance assistant has to assist the Finance Officer in all the activities related to finance and cash management.

 

2. RESPONSABILITIES AND TASKS

Role and Responsibilities                  

Treasury & Cash Follow-up

4. To manage the petty cash
5. To do daily physical inventory of the petty cash, and report any discrepancies to superior
6. To regularly go to the bank to withdraw money, in order to insure availability of cash at base level
7. To prepare and follow up the pay-outs and advances, within established guidelines
8. To prepare and validate any checks done at base level
9. To translate all invoices to English
10. To monitor due dates for payments of contracts
11. To guarantee security of the cash and confidentiality of information

 

Cash card management:

 

4. To check the MoUs received from the program team and ensure the availability of all needed documents
5. To Register the information of the beneficiaries in the cash card database before sending any card issuance request to Coordination
6. To Register the information of the beneficiaries in the cash card database before sending any payment request to the coordination
7. To archive all MoUs related to the beneficiaries in a proper way

 

Finance & Accounting Management

4. To check, before recording any entry, that the invoices are compliant with PU-AMI’s regulations and procedures
5. To record all expenses in the excel books on a daily basis, and to properly fill in the information needed (date, accounting code, project, budget code, etc.)
6. To participate in the consolidation of budget follow-ups and cash forecasts at base level
7. To prepare the weekly financial forecast of the base, compile it, and send it to the Admin Manager for validation
8. To be in charge of the monthly closing, revision and accounts for the base
9. To issue vouchers, and to properly archive the invoices and Saga vouchers in dedicated files, as per the donors’ rules and regulations.
10. To collect all invoices exempted from the VAT and to issue a quarterly report
11. To prepare the bank reconciliation at the end of each month
12. To check and to be responsible for following up the program payments if applicable (cash for rent, cash for work and minor rehabilitation payments, etc.)
13. To be responsible of the preparation of the annual closing documents for the base.
14. To assist in the preparation for the external audit visits (donor and coordination visits)

 

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

3. PRIORITIES OF THE DEPARTMENT

 

QUALIFICATIONS

Mandatory requirements

• Language skills: Fluent in Arabic and English
• Education degree: University degree in Finance, Accounting, or another relevant degree
• Work experience: Minimum 1 year of experience in a similar position (NGOs/private companies)
• Knowledge and skills: Good analytical and writing skills
• Computer skills: good knowledge of the MS office software including Word, Outlook. Excellent in Excel
• Other: Knowledge of humanitarian actors

Good management and pedagogical skills

assets

• Interests

Strong motivation to help people in need

Accounting and finance

• Transversal skills

Well organized

Ability to take initiative to deal with difficulties encountered in daily work

Ability to adapt or change priorities according to the changing situation within a mission or the organization itself

Autonomy, neutrality, hard worker

Able to manage stress and pressure