Procurement Assistant

Basmeh & Zeitooneh is a registered Lebanese organization, committed to serving refugees and vulnerable communities in Lebanon, through four community centers across the country. The organization runs educational, relief, livelihoods, and protection programs, and aims to serve as an inclusive and supportive focal point for the entire community.

Basmeh & Zeitooneh has a zero-tolerance policy for sexual exploitation, abuse, and child abuse. Also, fraud, bribery, and corrupt activities.

Basmeh & Zeitooneh (B&Z) is committed to maintaining the security, confidentiality, and privacy of your personal information.

Basmeh & Zeitooneh is committed to safeguarding the well-being of children and upholding the Convention on the Rights of the Child, Basmeh & Zeitooneh maintains a zero-tolerance policy on child abuse.

Job Purpose: 

Initiating and maintaining professional relationships with all vendors, both current and potential, must be aware of Procurement-related actors, services, and opportunities in the locations to provide efficient support to B&Z centers & programs.

Major Activities :

• Handing all procurement of Basmeh & Zeitooneh centers and programs, contacting suppliers, gathering quotations, and purchasing items.
• Implement and maintain procurement procedures for all projects and keep records for auditing purposes
• Keep accurate records of payment and delivery of goods and services
• Ensure that no procurements are carried out without Financial approval
• Handling the filing of all documents in a proper manner for any reference required
• Field visits for suppliers checking and monitoring contractor performance, recommending contract modifications when necessary.
• Following up with suppliers on all deadlines
• Making sure suppliers are abiding by the agreements signed with B&Z
• Ensure that the purchasing chain is appropriate and cost-effective, based on budget, markets, infrastructure, nature of the B&Z programs, and need for timely delivery.
• Reporting to the Proc and Log head of unit
• Providing all support needed to center coordinators to sustain centers' needs
• Field visits markets to assess the market and come back with qualitative data to be considered in purchasing
• Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.
• Compare suppliers' bills with bids and purchase orders to verify accuracy.
• Support the unit development with all the skills required and share visions for the unit to reach the objectives and be mentioned in the strategy.
• Coordination with all units (support and programs) for the best and smooth implementation of projects and
• Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and vendors.

People Management: 

• Coordinate with various units and ensure that the requests presented adhere to B&Z’s policies & procedures.

Miscellaneous:

• On request, perform any other additional duties assigned by the Head of Logistics & Procurement Unit to allow the organization to function optimally.

Key Performance Indicators:

• Working in –line with the donor’s compliance and accountability measures.
• Working concerning B&Z logistics and procurement policies.
• Applying the code of conduct signed
• The filing system
• Reporting system
• Following up closely with staff reporting to this position.

Education & Experience:

• Bachelor's Degree in a related field
• Minimum of 2 years of relevant experience in a similar position.

Competencies:

Functional: 

• Substantial knowledge of standard logistics procedures and practices
• Knowledge of inventory computer systems

Behavioral:

• Communication and representative skills.
• Ability to multitask and deal with stressful situations.
• Ability to adapt to the working environment.
• Ability to work in a team setting