UNV Supply Associate

Within the delegated authority and under the supervision of Senior Supply Officer or his/her designated mandated representative(s), the UNV Supply Associate will:

•    In compliance with supply chain rules and procedures, support the related supply activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern.
•    Prepare plans for delivery of relief and other non-food items according to the operational needs and regularly update the information in UNHCR IT systems.
•    Apply UNHCR's sourcing & procurement strategy when planning for purchase of important commodities and services. Update the information in UNHCR IT systems. Ensure timely customs clearance of consignments.
•    Maintain accurate and comprehensive records on supply activities and provide timely reports and updates both periodically and on request.
•    Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order.
•    Draft and dispatch quotation requests and/or tenders and assist in the evaluation of offers and draft bid-tabulations, prepare proposals for award of contracts to the Committee on Contracts.
•    Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence, and monitor the manufacture/transport of ordered goods to ensure timely delivery.
•    Provide asset management reports, customized reports, and gathers information on all assets and provides in-depth reports periodically and when requested.
•    Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyze statistical information, identify trends and developments in supply chain related matters that will assist in decision making.
•    Manage storage of goods according to "best practices" and UNHCR rules and regulations.
•    Implement effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost and safeguards the investment of the organization including receipt, inspection, registration & marking of new Property, Plant and Equipment (PPE), organization of the physical verification of PPE, ensure that PPE agreements are properly issued and signed, and preparation of disposal forms and cases for the Asset Management Board, and organize the disposal of PPE according to Asset Management Board decisions.
•    Any other related tasks as may be required or assigned by the supervisor.