Under the direct supervision of the Support Services Manager, the Office Assistant is responsible for providing IOCC- North (office staff & field staff) with any assistance required during the execution of their duties.
General Responsibilities
The primary responsibility of the Office Assistant will be:
- Providing support at office level and field level to IOCC staff to perform the relevant tasks.
- Managing IOCC fleet and drivers working in North Lebanon and Akkar.
- Reporting to the office during regular working hours and performing overtime work when needed.
- The Office Assistant hours of work are flexible, he should accomplish his tasks even if they are outside the office working hours, and he must be available on weekends as project needs. Compensation for overtime work will be provided in accordance with IOCC policies and procedures.
- Directly assisting the following departments: Finance, Administration, HR, Procurement & Logistics, Programs.
- Assisting the Finance and HR departments in having the office and field staff sign documents as needed.
- Handling the delivery of all equipment and materials from and to the warehouse and facilitating the transportation of such equipment and materials to the needed areas.
- Managing stock kept in the warehouse and receiving and dispatching items as per program needs.
- Maintaining warehouse inventory and following up on stock levels and expiry dates, as well as coordinating with program staff about dispatching.
- Acting as focal point for office needs (electricity, plumbing, schedule of staff, internet related issues, etc.)
- Following up on procurement requests if any
- Managing stationary orders and ensuring stock levels are respected.
- Performing other duties as required.
Knowledge and Skills:
- A good understanding of English (oral & written)
- Familiar with Microsoft Office applications.
- Good communication skills; friendly and easy going to accommodate with people. Good sense of direction and to be discrete.
- 3 to 5 years of work experience. Relevant experience in similar position with an International Organization is an asset.
Working Conditions
Located in IOCC Tripoli office, with possible field trips.
Intervention Sectors
Development
Location
- Lebanon
- North Lebanon
- Tripoli
Application Deadline
Organisation
Salary Range
800 to 1200 (USD)
Contract Type
Full Time
Application Submission Guidelines
To apply, qualified applicants should send a resume or CV to: lebrecruit@iocc.org. To ensure the timely review of your resume, please insert "Office Assistant” in the subject line of the email. No phone calls please. Only shortlisted candidates will be contacted. Please don’t wait for the last date to apply, as IOCC might start interviews before the deadline. Preferable that candidate resides in the areas of concern. IOCC is an equal opportunity employer committed to hiring a professional and diverse workforce.
IOCC has a zero tolerance to Sexual Exploitation and Abuse of beneficiaries and staff. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, always (both during working hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.
Requires a Cover Letter?
No
Experience Requirements
3 to 5 years
Education Degree
Bachelor Degree
Education Degree Details
BS in any relevant field
Arabic
Fluent
English
Fluent
French
None
Hide guidelines for wrong answers
No