Procurement Coordinator

Duties and Responsibilities 

Ensure Quality assurance of goods and services procured for use in the organization.

Give guidance on budgeting contributions by ensuring departments capture realistic market prices during budgeting process

Responsible for overseeing all unit staff 

Carry out systematic research and market survey 

Develop and implement standards for continuous review supplier performance

Ensure Supply Chain management remains fully interlinked avoiding any systematic troubleshooting

Oversee timely tracking of departmental requests, purchases, receive timely systematic feedback on their requests through the document tracker

Manage and guide the team on risk analysis of contract conditions and commercial implications on terms agreed with clients/suppliers

Responsible for coordinating tendering committee and offering policy and technical advice on all tendering procedures

Plan and coordinate section meetings to review procurement recommendations

Prepare supplier tenders and bids

Regular update of the prequalified supplier database and ensure onboarding/offboarding follows due process

Manage the procurement supplier relationships and contracts for the organization

Participate in preparing supplier contract terms of sales and risk analysis

Requirement and Qualifications

Bachelor’s degree in the relevant field of Supplies Management, Logistics, and Business Management.

Minimum 3- 5 yrs. 

Excellent Computer skills (Microsoft office)

Experience in working with Non Governmental Organizations 

Experience in handling donor funded Supplies/Procurement

Excellent knowledge of stores management and warehousing

Ability to Negotiate and network in favor of the organization

Good understanding of Local Purchasing Order system and related software

Excellent Interpersonal, communication and Leadership skills