SVN2023 11 - Programme Assistant (Data & Research)

IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.

IOM’s Data and Research Unit aims to contribute to a broader and better understanding of migration patterns and processes at community, national and regional levels, as well as to inform community-based assistance, planning, by informing mission level policy and advocacy. IOM Lebanon assesses the needs of migrants in the country by implementing assessments and research studies to inform IOM’s and the international community’s response.

Under the overall supervision of the Head of Programmes and the direct supervision of the Data Operations Assistant, the candidate will perform the following activities:

1. In coordination with the Data and Research Unit colleagues, provide clerical support to the implementation, and monitoring of data collection and analysis activities in Lebanon, in line with the agreed upon work plan.

2.Provide general administrative support to the data and research unit in the implementation of project activities.

3. Retrieve, compile, summarize, and present data, information, and project files (financial documents, project documents, reports, and supporting documents) on specific topics, including those related to IOM partners.

4. Assist in the archive of all relevant administrative files.

5. Support administrative coordination for project implementation, involving liaison with diverse organizational units to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions.

6. Support in data entry and draft status reports, briefing notes, graphics, statistical tables, presentations, and other forms of documentation.

7. Assist in the dissemination of project results and DTM products.

8.Support in the organization of meetings, workshops, and training sessions.

9. Perform other related duties as assigned.

The successful incumbent is expected to demonstrate the below:

Skills:

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
• Thorough knowledge of the Microsoft Office suite (Word, Excel, PowerPoint, etc.) 

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.