Special Assistant to the Deputy Special Coordinator, Resident and Humanitarian Coordinator

The Special Assistant to DSCL/RC/HC will be responsible for performing the following duties:

Coordination and Facilitation

•             Provide substantive and practical support to the DSCL/RC/HC in implementing his/her responsibilities in Lebanon;

•             Keep the DSCL/RC/HC informed on all matters requiring his/her personal attention, assist in formulating options as to how those matters might be handled, and ensure appropriate follow-up, as directed;

•             Organize and manage the DSCL/RC/HC’s meetings and events, prepare written summaries and conduct follow-up activities, as appropriate and in collaboration with OCHA, RCO and UNSCOL front office as required;

•             Support the DSCL/HC/RC in establishing and maintaining contacts with government officials, UN agencies, non-governmental organizations, diplomatic missions, media, etc.;

•             Provides planning and support to missions of the DSCL/RC/HC and high-level visiting delegations, drafting concept notes of missions, TPs and background notes, in collaboration with OCHA, RCO and UNSCOL front office as required, managing mission planning and providing support during missions, including all responsibilities for mission follow-up and reporting; travels on mission with the RC/HC if/as relevant;

•             Interact with senior colleagues and counterparts on behalf of the DSCL/HC/RC in a professional manner;

•             Organize and participate in work groups, meetings, conferences, consultations with partners on political, development and emergency relief related matters;

•             Support the organization of field trips in coordination with concerned offices and agencies as relevant;

•             Perform other relevant duties as requested by the DSCL/RC/HC.

Analysis, Advice and Reporting:

•             Finalize briefing notes, talking points and background notes in collaboration with concerned offices and UN agencies as relevant;

•             Research and analyze publications on best practices in order to advise the DSCL/RC/HC and inform his/her activities;

•             Identify, analyze and monitor political developments and emerging issues in Lebanon with impact on humanitarian or development programs;

•             Assess implications and make recommendations on possible policies, strategies and other measures to address issues of concern and to advance mandated objectives;

•             In collaboration with OCHA, RCO and UNSCOL Front Office as relevant, coordinate and finalize inputs and analytical reports including, but not limited to, situation reports, briefing notes, notes to file, and other documents as requested.

Communication:

•             As required, manage incoming and outgoing correspondence of the DSCL/RC/HC;

•             Draft correspondence for the DSCL/RC/HC 's signature, as well as other internal notes;

•             Ensure the timeliness and review/finalize  as required documents prepared for the DSCL/RC/HC;

•             Assist in the media liaison and manage interview requests;

•             Provide guidance to the Communication Officers on speeches and coordinate with Offices and Agencies on required inputs for speeches, Op-eds, media lines and interviews;

•             Collaborate with Communication experts on social media messaging and coverage of events and field trips;

•             Provide timely inputs to UNHQ materials as requested.