FINANCE AND BUDGET ASSISTANT, G6

Responsibilities

Within delegated authority, the Finance & Budget Assistant will be responsible for the following duties:

Strategic Resources and Stewardship

- Assists in the review, analysis and preparation of cost estimates and budget proposals, in terms of mission's resourcing requirements such as staff and non-staff requirements, including programmatic aspects.
- Assists with the review of justification for resource requirements for budget submissions in coordination with relevant Sections/Units on related issues during preparation of the budget proposals.
- Prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
- Monitors budget implementation/expenditures and assists with the reallocation and re- deployment of funds as necessary.
- Assists in monitoring extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.

- Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
- Assists in preparation of budget performance submissions and finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures. - Drafts and prepares correspondence to respond to enquiries in respect to budgetary and financial matters.

- Reviews pre-commitments for goods and services to ensure (a) correct commitment item have been charged, and (b) availability of funds.
- Assists, Chief of Unit and Chief of Section, during budget and performance report review process answering to the questions from internal and legislative review bodies, such as: FOFD, ACABQ and 5th Committee.

Performance Monitoring

- Verifies that relevant supporting documents have been provided, confirming that goods and services have been received in accordance with the contract, agreement, purchase order or other form of undertaking by which they were ordered and that they have been certified by a duly designated certifying officer before vouchers are processed and/or submitted to approving officers for further review and approval.

- Performs other duties as required.

Competencies

Professionalism: Knowledge of financial rules, regulations and procedures. Ability to maintain accurate records, review and interpret a wide variety of data. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High school diploma or equivalent is required.

Job Specific Qualifications

A technical or vocational certificate in accounting, finance, budget, business administration, public administration or related fields is required.

Work Experience

A minimum of seven (07) years of experience in International Organizations or in the private sector in accounting, budgeting, and financial management or related area is required.

Experience with Enterprise Resources Product (ERP) systems and especially Systems Applications and Products (SAP) is desirable.

Experience with International Public Sector Accounting Standards (IPSAS) or International Federations of Accounts (IFAC) standards is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required.

Assessment

Evaluation of qualified candidates may include a technical test which may be followed by competency-based interview.

Special Notice

Recruitment against this position is on a local basis; applicants in the General Service category shall meet the relevant employment requirements of the host country (Lebanon), including fulfilling visa or work permit stipulations. If you fulfill the visa and work permit

stipulations for Lebanon, please specify in your cover letter and attach a copy of your visa and work permit under 'attachments" of your application in Inspira.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules.