Public call for tender nb.83441159 services of an Internal and external outreach consultant 21.2202.6-003.00 PART II

Context

The Lebanese Palestinian Dialogue Committee (LPDC) is an inter-ministerial committee directly linked to and mandated by the Lebanese Presidency of the Council of Ministers to deal with Palestinian refugees’ affairs in Lebanon. The committee is currently serving as a focal point to address the file between the Palestinian refugees and local and international stakeholders, so as to provide policy recommendations to the Government of Lebanon based on the national interests of the Lebanese people and the rights of Palestinian refugees to live in dignity and respect, until a durable and lasting solution is found.

During the period spanning from 2011 to date, the committee has worked on tackling a vast array of challenges facing the Palestinian refugee file in Lebanon, where it has managed to accomplish numerous actions at the policy and operational levels. 

In this framework, the services of an Internal and external outreach consultant are requested to ensure proper coordination among the LPDC team working on various tracks and with various external parties, and to support the project with planning and management tasks.

GIZ shall hire the consultant for the anticipated contract term, from 20.06.2023 to 19.06.2024.

Scope of work

The consultant will work under the direct supervision of the LPDC and shall report to LPDC office at the Grand Serail, Beirut.

The consultant will work towards achieving the following objectives:

1. With regard to LPDC management:

• Assist and lead the project team in setting up meetings, interacting effectively with internal and external parties, and organizing travel missions for local and regional events and meetings;
• Participate in various meetings and field trips with LPDC team and take notes as necessary for documentation and filing purposes;
• Establish and maintain a clear communication channel that is open between LPDC management and other project departments, and report on any information that is required prior to each meeting (from team members/consultants);
• Record minutes during weekly team meetings and follow-up on the action plan and to-do list with the concerned team member/consultant;
• Fill out and archive official exchanged letters and emails for future use, paying special attention to sensitive/confidential communication messages and notes to serve as a reference for future requested information;
• Coordinate with various external partners, governmental institutions and agencies on invitations to meetings, clearance for the Grand Serail security measures and contact list;
• Ensure internal coordination with Grand Serail to comply with special measures on various topics;
• Maintain good relations with LPDC’s partners and relevant focal persons for upcoming contacts and meetings;
• Act as a focal point on behalf of LPDC management to transmit and disseminate LPDC Chairman messages to the appropriate parties and consultants;
• Draft official internal/external communication notes/letters to team members and various various recipients in Arabic and English languages based on directions from LPDC chairman;
• Assist the LPDC team with planning and preparations for official missions;
• Ensure dynamic and full coordination among LPDC team members and LPDC management;
• Support in translating messages/documents and letters (informally for notes keeping purposes and follow-up) from Arabic to English and vice-versa;

2. With regard to the coordination with GIZ:

• Ensure complete coordination with GIZ PART II Lebanon team;
• Establish and provide a plan for the needed procurement materials, event dates and submit all related supporting documents (Participant list, Agenda, Invitation letters, invoices, etc.)
• Work in compliance with GIZ rules and regulations.

The bidder is requested to submit a cover letter in Arabic and English expressing their interest in the consultancy,a draft invitation on behalf of LPDC in Arabic and English for an official event organized by the project at the Grand Serail, Beirut, and their CV along with a financial offer for 4 reports during the contractual period,  covering respectively:

1st progress report summarizing the work progress and the coordination/outreach in form of word document, and/or PPT presentation, including photos of meetings or events held during the reporting period if applicable

2nd progress report summarizing the work progress and the coordination/outreach in form of word document, and/or PPT presentation, including photos of meetings or events held during the reporting period if applicable

3rd progress report summarizing the work progress and the coordination/outreach in form of word document, and/or PPT presentation, including photos of meetings or events held during the reporting period if applicable

4th progress report summarizing the work progress and the coordination/outreach in form of word document, and/or PPT presentation, including photos of meetings or events held during the reporting period if applicable

The consultant shall perform up to 140 working days. The consultant will be responsible for providing all worked on materials and systems to LPDC.

The work includes frequent visits to the LPDC offices at the Grand Serail, Beirut. Transportation will not be reimbursed separately by GIZ.

Eligible candidates holding a minimum of Bachelor’s degree in business management or any other related field are qualified to the technical assessment.