Grants and Reporting Officer

General Position Summary

The Grants reporting officer is responsible to develop timely and high quality reports and proposals and act as a focal point for potential partners and donors.

Responsibility #1: Proposal development and management  

• Lead the process of project proposal preparation in response to funding opportunities, including drafting, reviewing, editing and compiling all required documentation such as logical frameworks, narratives, organizational capacity assessments
• Provide the Foundation sectors and the Head of Project Finance Unit support in drafting budget and budget narratives
• Follow up on a continuous basis and track proposals under evaluation by donors or partners after submission in addition to conducting technical & budget revisions as requested by donors/partners
• Maintain a database of all projects funded
• Provide technical support to staff members in the development of proposal writing skills
• Search for available funding opportunities

Responsibility #2: Project development

• Participate in training events and conferences relevant to areas of interest of SF programmes and projects
• Provide briefings of all relevant studies, data, program evaluations and research documents sent to the Foundation by external parties for potential use in project conceptualization
• Lead the research of trends in development approaches, techniques and mechanisms at global and regional levels and communicate innovative information to heads of sectors and General Manager

Responsibility #3: project Reporting

• Develop and prepare high quality and timely reports for donors and partners on project progress while ensuring all requirements are met.
• Manage internal reporting processes between the different units.
• Coordinate weekly report outputs, highlights and success stories
• Contribute to monitoring and evaluation activities as requested.
• Utilizes critical input feedbacks and assessments to inform changes in programs.

Responsibility #4: Stakeholder outreach

• Research and follow-up donors funding trends and foreign assistance priorities
• Build and maintain a close relationship with donors, local NGO’s, UN agencies and foreign government representation for the purpose of exploring new opportunities
• Ensure that the Foundation is constantly informed on all international development policies, donor country strategies, frameworks and funding relevant to Lebanon
• Explore local, national and international potential partners that can support Safadi Foundation via various technical, funding and networking mechanisms
• Continuously communicate up-to-date information with donors regarding the Foundation’s governance and management documents and financial and monitoring processes that are necessary for funding eligibility

Responsibility #5: Other tasks

• Attend training sessions or similar activities to develop technical skills and knowledge.
• Actively participate in working groups
• Contribute to monitoring and evaluation activities

Required Qualifications:

• Bachelor Degree in International Relations, Political Science or any related field
•  3 to 5 years of of project development and public relations experience at a national and/or international level
• NGO experience is an asset

Knowledge, Skills and Competencies:

• Strong knowledge of international development theories and systems
• Strong knowledge of international stakeholders with presence in Lebanon
• Strong knowledge of international and current events that influence the engagement of SF with embassies/international organisations
• Accuracy in drafting concept notes, proposals
• Strong ability to work under the organization’s development culture
• Proficient in producing accurate and well documented reports
• Good analytical skills
• Strong time management capabilities
• Very effective in relationship building, communications and interpersonal skills
• Proficient in computer and internet skills
• Excellent capacities in writing skills
• Advanced understanding of administrative, policies and professional institutional mechanisms
• Excellent organization skills

Proficiency in Arabic and English languages