FACILITIES MANAGEMENT ASSISTANT, G5

Org. Setting and Reporting

This position is located in the Design and Construction Unit (DCRM) / Engineering & Facility Maintenance Section (EFMS) of the United Nations Interim Force in Lebanon (UNIFIL), Naqoura. The incumbent will report to the Supervisor of the Contracts Management Subunit or his/her designate.

Responsibilities

- Establishing plans for carrying out projects as requested, considering manpower, supplies and time required.
- Distributing the tasks to the different staff and contractors involved.
- Contacting the different offices for supplies and services required.

- Coordinating between the different resources.
- Monitoring the ongoing process and working out the difficulties that might arise along the process.
- Providing logistics support to the Mission HQ, military and civilian on behalf of EFSM/DCRMU.
- Reviewing all incoming requests and deciding on the priority of tasks to be accomplished together with Contracts Management sub-unit supervisor.
- Checking the areas concerned and advising the relevant staff to provide the required maintenance.
- Contacting vendors and/or contractors concerning any services and materials that cannot be provided locally and initiating requisitions accordingly.

- Conducting inspections to ensure requirements are met.
- Monitoring service contracts, in terms of supervising contractors, services rendered, and

funds involved.
- Drafting the service contracts including cleaning, landscaping and waste management contracts and ensuring the maximum benefit to the UN.
- Reviewing and checking the work provided by the contractors in accordance with the need of the mission.
- Reviewing areas that need more attention other than the routine daily work for contractors' personnel and advising their managers on schedules in the cases of meetings, conferences, functions, moving offices or conducting maintenance work in some offices.
- Checking the invoices submitted by the contractors in terms of the work provided in line with the contract, and ensuring accuracy of prices, and availability of funds.
- Signing the correct invoices that services are satisfactorily rendered.
- Providing logistics support to all ongoing daily briefings and conferences in mission HQ.
- Ensuring that beverages and snacks are made available, as well as proper and quiet atmosphere around the occupied areas.
- Providing logistical support to claims officer with regards to write off cases.
- Providing logistical support for Real Estate physical verifications in all UNIFIL Positions. - Ensure Real Estate physical verifications are completed on time yearly in all UNIFIL Positions.
- Providing logistical support in cases of emergencies and evacuations.
- Other duties and responsibilities.

Competencies

PROFESSIONALISM
Knowledge in construction, infrastructure, and maintenance project implementation; and ability to implement this knowledge in an organizational environment. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

TEAMWORK
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING AND ORGANIZING
Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High school diploma or equivalent is required.

Job Specific Qualifications

A national type B driving license is required.

Work Experience

A minimum of five (5) years of progressively responsible experience in facilities management, building management, contracts management, administrative services and on- site supervision is required. The minimum years of relevant experience is reduced to 3 for candidates who possess a first-level university degree or higher.

A minimum of three (3) years of experience in contracts management in cleaning services or other similar services is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is (both written and oral) is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Recruitment against this position is on a local basis; applicants in the General Service category shall meet the relevant employment requirements of the host country (Lebanon), including fulfilling visa or work permit stipulations. If you fulfill the visa and work permit

stipulations for Lebanon, please specify in your cover letter and attach a copy of your visa and work permit under 'attachments" of your application in Inspira.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.