Senior HR Assistant - G5 - FTA - JR2325800 - PN 10021433 - Tyre, Lebanon

Organizational Setting and Work Relationships

Senior Human Resources Assistant will function under direct supervision of the Administrative or Human Resources Officer, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).

The Human Resources Unit in Tyre is serving more than 60 staff members and affiliate workforce in UNHCR Lebanon operation, the Senior Human Resources Assistant will function under the supervision of the Assistant Finance Officer. The incumbent will perform different Human Resources tasks including but not limited to personnel administration, recruitment, onboarding, contract administration, and will be responsible to administer the Workday entries and update for his/her area of responsibility.

Under the guidance of his/her supervisor, the incumbent will assist with the Human Resources administration of one or more office(s) in the operation and maintain a close coordination with HR counterparts to coordinate and ensure a smooth processing of all HR tasks. As such, the incumbent is expected to have an excellent client service, interpersonal, analytical skills as well as teamwork, collaboration, and communication skills; and s/he should be solution- and result-oriented promoting a respectful working environment.

He/She would be responsible to communicate and work closely with different managerial levels as well as staff members working in different units and at different levels. The incumbent should be detail oriented and have experience in drafting reports with analysis, He/She will also be responsible to provide reports upon request under his/her AOR with regards to staffing, position changes, recruitment reports, review and verify recruitment AC submissions, issuance of UNLPs , as well as onboarding and offboarding staff and affiliates. The incumbent is expected to have a solid knowledge and information of HR policies and rules and keep him/herself up to date with Human Resources Administrative instructions.

The incumbent will have his/her contributions to the learning and development plan in the operation and work closely with other learning coordinators as well as with HQ to implement the learning plan in the most cost effective and efficient way.  He/She is expected to maintain HR data and information in a secure and confidential manner utilizing his/her experience and skills in using this data to analyze and report as required by the FO Tyre.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties

- Assist in the recruitment, assignment, reassignment and separation of local service staff. Prepare documents for the interview panel for the recruitment of local staff.

- Process local staff members¿ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.

- Update personnel related information in MSRP/HR module where this activity has been rolled out from PAS to the respective office.

- Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.

- Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations

- Assist with shipment of their personal effects in coordination with the logistics section.

- Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.

- Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.

- Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.

- Initiate routine correspondence on HR matters for the authorizing officer¿s approval.

- Perform other related duties as required.