Project Coordinator (Anticipatory Actions Project) - Akkar

Job Purpose

The purpose of the position is to provide overall coordination to the project and to ensure project deliverables are met and that interventions are implemented based on World Vision’s standards and donor requirements.

Major Responsibilities

50%

Plan and coordinate the project’s field activities

• Ensure that all aspects of the project’s daily management are met, including logistics, administration, security, visibility, community and beneficiary’s liaison, evidence generation, coordination and risk management.
• Develop and guide the project team on the usage of project management tools (including but not limited to reports, DIP, Logframe, ITT, SOPs, financial tracking, programmatic process flows)
• Handle project’s procurement needs according to the developed procurement plan.
• Ensure that project activities are implemented in good quality based on the project/s outcomes and taking into consideration the local context
• Follow-up and coordinate with the MEAL and technical teams to ensure that all needed tools are in place, developed and analyzed according to the project needs
• Review project level analysis and highlight trends to area manager. Implement the recommended operational measures to address gaps and challenges.
• Contribute in the development of ToRs for external consultants if needed
• Responsible of the production of high quality narrative reports in a timely manner and based on the agreed template and processes.
• Ensure the quality of implementation in reference to the donor’s guidelines, national SOPs, best practices while also generating evidence to show contribution to WVL national strategic objectives.
• Ensure that lessons learned, risks and innovation are well documented and shared with the program team
• Support the identification and escalation of advocacy   issues to Area Manager.
• Participate in periodic evaluations of the impact of the project on the beneficiaries with support from the MEAL unit.
• Conduct feasibility Study for Anticipatory Action in Akkar
• Facilitate community engagement and validation workshops
• Conduct stakeholder mapping analysis (on the different NGOs operating in the sector and areas, in order to understand the functions various stakeholders fulfil, power dynamics, and to identify potential local partners ).
• In coordination with the Area manager, manage the simulation activity
• Closely Supervise the interventions on site
• Contribute in developing the Anticipatory Action Protocol

25%

Build relationships & capacities of the hosting and beneficiary community

• Establish and maintain contact and productive working relationships with community representatives, local partner and international organizations, at the field level.
• Conduct meetings with key stakeholders to engage them in the project interventions and agree on their contributions in order to ensure sustainability.
• Ensure partners’ capacity assessment is conducted and capacity building plans are in place and implemented.
• Support the Area Manager in engaging and pre-positioning WV with NGOs and local partners to scale up the Disaster Risk Reduction sector portfolio in the area.
• Actively attend and participate in sector working groups
• In collaboration with the DRR (Disaster Risk Reduction) focal point contribute to technical evaluation of activities and take initiative to propose adjustment of activities depending on needs and circumstances.

20%

Handle output level reporting, safeguarding and accountability incidents reporting

• Ensure that output level reporting is done as per the established guidelines
• Complete the required information in Activity info as per the set deadlines
• Fill project targets as per the set guidelines
• Ensure timely reporting for information disseminated to communities/partners/donors and Support Offices.
• Ensure compliance with donor and World Vision’s policies and technical tools set in place
• Develop project-specific material such as Q and A’s
• Conduct activities that enable partners to be properly informed about WVL, its Complaint mechanism, the project activities and WVL Safeguarding policy and other policies
• Ensure beneficiary feedback is addressed in a timely manner and refer the complaints raised to the Accountability unit as per the set guidelines.
• Fill the Referral Tracking sheet on a monthly basis and send it to the relevant focal person
• Report any child and adult safeguarding incident as per the established guidelines and ensure that safeguarding incidents are being reported by project staff as required
• Report on the Indicator Tracking Table (ITT) ensure that MoVs are validated
• Report on the activities in a timely and quality manner that would help submission of accurate reports internally and externally.

5%

Perform other duties as required

• Attend and participate in WVL’s spiritual nurture and other organizational events
• Responsible of own security and actively contribute to a positive security culture
• Report CP incidents as per the safeguarding policy guidelines.
• Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager
• Perform other duties as assigned by Line Manager

Knowledge/Qualifications for the role

Required Professional Experience

• More than 7 years of experience in community engagement projects
• Strong understanding of best practices and strategies in Disaster Risk Reduction
• Proven experience in community mobilization in Sahel Akkar
• Proven experience in facilitating Community engagement workshops
• Proven experience in data gathering and analysis, and compiling inputs from the communities’ engagement   
• Strong understanding of project Cycle Management and tools 
• Experience in implementing community engagement projects in coordination with local stakeholders
• Excellent Communication and interpersonal skills with ability to network and negotiate with local stakeholders and government bodies.
• Experience in conducting feasibility studies related to Disaster Risk management
• Ability to work in and contribute to dynamic team operating in a fragile environment
• Strong Written reporting skills
• Very Good understanding of the context in Sahel Akkar

Required Education, training, license, registration, and certification

• University degree in civil engineering
• Good computer literacy in Microsoft Office package (incl. Excel)
• Holder of a valid driver’s license, dated of a least one year
• Experience in Disaster Risk Reduction and disaster Management

Preferred Knowledge and Qualifications

• Strong experience in facilitating workshops.
• Has strong knowledge of core principles of Children Rights, Participation, Do No Harm, as well as children in Emergencies minimum standards.

Travel and/or Work Environment Requirement

• Field and Office based
• Position requires availability and willingness to work outside regular office hours occasionally.
• Position requires willingness and ability to continue to function during a crisis situation, including during a World Vision response to a manmade or natural disaster.
• Job holder is required to be living in Akkar.

Language Requirements

• Very Good written and spoken English and Arabic languages.