Logistics Assistant

OBJECTIVES

Follow up on ACTED assets

Manage stock and warehouse

Support ACTED staff with IT and other logistics issues

FUNCTIONS

Asset Follow up/ IT Support

Ensure all ACTED assets are registered and codified with numbering (refer to ACTED Log Manual for details);

Ensure that asset is given to users, after completion of “Asset Reception Form”;

Make sure ACTED assets are all in good condition (Motorized assets, office assets, projects tools, office/guest house assets/items. etc.).

Keep the asset list updated

Ensure that e-mail, and IT equipment are functioning properly

Stock/warehouse management: 

Ensure all commodities and goods are well organized in the stock by project/program

Ensure all commodities and goods have stock cards and registered in “Stock Situation Report”;

Ensure all commodities for stock commodities IN/OUT have “Stock Request” form, “Waybill

or Reception Voucher” and properly recorded in “Stock Cards” and “Stock Situation Report”;

Ensure the tidiness and well protection of goods/commodities in stock and monthly stock inspection form is filled in by (non-logistic member) regularly;

Ensure the safety and security of stock/Warehouse and ACTED commodities/goods within stock; check the fire extinguishers are in working condition in stock, control the entrance and exit door locks etc.)

Keeping the stock cards updated

Procurement

Follow-up procurement & supplies for the area in coordination with the country office in Beirut.

Check deliveries follow-up of each procurement contracts;

Procure all projects and office logistical requirements based on ACTED procurement guidelines.

Communication with field office(s) via e-mail, skype or cell phone in order to provide on time procurement supports.

Keeping the order form follow up updated

Carbon footprint

Ensure all data related to electricity consumption, fuel consumption, and any other related information is collected

Ensure all data related to procurement is collected

Retrieve data from purchase orders done the previous month

Keep carbon TITANIC updated per month

Communication

Provide all new comers with necessary communication means

Keep track of phone numbers given to team members

Keep communication list updated

Personal and TECHNICAL SKILLS

Alignment with organizational values and code of conduct

Ensuring compliance, transparency and accountability

Dedication and commitment

Strong Organization skills

Excellent communication skills

Excellent time management

Good negotiations skills

Thinking outside the box