Administrative Assistant

Peace of Art is looking for an Administrative Assistant near Ain, Baalbeck-Hermel who is to be in person at Peace of Art’s office on a daily basis.

RESPONSIBILITIES:

• Answer and direct incoming phone calls.
• Organize and manage appointments and meetings.
• Maintain updated contact lists.
• Generate and disseminate correspondence, memos, letters, and forms.
• Assist in compiling routine reports.
• Establish and maintain an efficient filing system.
• Manage office supply inventory and place orders as needed.
• Offer general support to the team and assist youth.
• Provide information in response to inquiries and requests.
• Collaborate with administrative staff by sharing pertinent information.
• Ensure equipment functionality through preventive maintenance and coordinating repairs.
• Contribute to team goals by completing relevant tasks.
• Perform administrative functions, including filing, typing, copying, binding, and scanning.
• Safeguard confidential information appropriately.
• Take accurate meeting minutes.
• Coordinate office protocols and procedures.
• Respond to email, telephone, and face-to-face queries.
• Welcome and assist youth visiting the office.
• Handle document photocopying and printing tasks for team members.
• Maintain a professional and courteous communication environment.
• Execute data entry tasks accurately.