Economic Development Program Manager

Responsibilities and main activities:

Main tasks:

Oversee and manage the Lebanon Country Office’s program

• Supervise and manage Lebanon Country Office’s program in collaboration and while supervising project managers.
• Ensure ongoing projects meet optimal operational and financial performance standards by monitoring and providing technical and managerial assistance to address implementation challenges.
• Ensure the timely submission of project documents, operational tools, and reports.
• Act as a budget holder for Lebanon Country Office program, and ensure compliance with donor requirements and responsible financial expenditures.
• Oversee all phases of the grant cycle, from start-up to closeout.
• Ensure timely project implementation according to donor requirements and regulations through close coordination with project manager and partners focal points.
• Develop Terms of References and contracts, and provide support to consultants hired to complement SwissContact’s project work, ensuring they deliver according to agreements.
• Lead the development of a program risk matrix and assist project managers in identifying, managing, and mitigating project risks.
• Coordinate with the partners, consultants and technical teams to ensure project deliverables meet the required quality.
• Collaborate closely with the on project budgets, financial reports, and cash flows.
• Work in close coordination with Finance Department and Support functions to ensure the smooth implementation of all projects.
• Play an active role in organizing donor visits, collaborating with relevant departments.
• Facilitate evaluation-related activities for projects in partnership with the MRM Team, head office, the project team, and other stakeholders as necessary.
• Ensure lessons learned events are held for projects, and share best practices and lessons learned within the program team.
• Lead the development of workforce and staffing plans for new grants, ensuring the current program structure supports program delivery.
• Lead on the recruitment of project staff in coordination with the human resources department.
• Review project-level analysis and trends to take operational measures to address gaps.

Manage the Performance and Build the capacity of program staff

• Lead, offer guidance, mentorship, and coaching to Project Managers.
• Ensure that program staff adhere to SC’s policies and procedures.
• Collaborate with the Country Director and human resrouces to create opportunities for capacity building among Project Managers, fostering both technical and personal development.
• Coach, provide support, and inspire the team to ensure the high-quality performance of their responsibilities.
• Efficiently oversee the performance of Project Managers, ensuring that performance agreements, regular performance reviews, and annual appraisals are conducted.
• Address any performance or behavioral concerns as they emerge.

Contribute to networking, partnering & acquisition efforts

• Participate in the identification of potential partner organizations, encompassing INGOs, Local NGOs, CBOs, and the private sector.
• Contribute to the formulation of partnership models and creative methodologies.
• Lead on proposal development and coordinate proposal development activities
• Lead on the design and planning of new projects with local partners, including the establishment of project objectives, budgets, activities, and deliverables.
• Serve as the representative of SC in relevant donor interactions and sector working groups.

Oversee reporting and information dissemination

• Ensure the development of materials for the programme, such as presentation material
• Ensure the timely reporting of information shared with donors and partners.
• Ensure relevant information is shared with project teams, partners, head-office and other relevant stakeholders

Handle Safety and Security responsibilities

• Have knowledge of the emergency and evacuation policies and protocols and verify the implementation of essential preparedness measures.
• Take ownership of personal and staff security and play an active role in fostering a constructive security culture.
• Adhere to security policies and procedures, promptly reporting any incidents or violations to the Country Director.

Perform Other Duties

• Attend and participate in capacity building events locally and internationally as required.
• Perform other punctual tasks as dictated by the program, office, and the country's circumstances.