SENIOR PROCUREMENT / LOGISTICS OFFICER

Job Title: Senior Procurement / Logistics Officer

Duty Station: Zahle with travel to field offices as required

Line Manager: Country Procurement and Logistics Manager

Responsible for: Implementation of low to high-level WW-GVC procurement procedures including national and international tendering. Ensure the effective function of the entire Logistics Department including; Fleet, Premise and Asset Management.

MAIN DUTIES AND RESPONSIBILITIES:

 Procurement:

• Responsible for effective and streamlined Supply Chain Management across WW-GVC mission.
• Ensures strict application and respect of WW-GVC and donors procurement procedures and guidelines.
• Responsible to independently implement high level procurement procedures including competitive bidding, local & international tendering as well as lower-level procurement.
• Project planning; including creation of comprehensive procurement plans for each project, liaison with project managers, finance departments and regional procurement unit on approval and updates of PP.
• Writing of high-level Supply, Service, Works and Framework Contracts.
• Responsible for extensive Contract management and follow up including execution of complex supply, works and service contracts.
• Coordinate with finance to ensure correct payment terms and schedules are respected for supplier payments.
• Responsible for coordination between program teams to ensure supply chain is highly functioning and efficient.
• Support in achieving custom clearance and importing regulations for International Cargo / Freight upon need.
• Develop comprehensive and high-level procurement documentation including tender documents and manage supplier selection process.
• Establish a procurement follow up report to ensure timely processing of procurement orders.
• Work with all WW-GVC staff to ensure smooth understanding adoption of procurement procedures.
• Ensure compliance to procurement procedures across WW-GVC mission and mitigate instances of fraud, collusion, and conflict of interest.
• Ensure procurement documents and files are archived and organized according to Archiving Guidelines to ensure effective organization and compliance for audits and reviews.
• Input procurement data for Interim and final procurement reports in accordance to donor needs.
• Work with Country Coordination to Prepare procurement documentation for internal and external audits.
• Support coordination team as needed with any other procurement related tasks.
• Prepare other reports for project needs as requested.

Fleet Management

• Supports in the optimization of WW-GVC fleet, in accordance with the Fleet Management SOP.
• Complete and submits monthly Fuel and Fleet Reports to the Country Procurement & Logistics Manager.
• Conduct spot checks of log books and report any misuse or damages to Country Procurement & Logistics Manager.

Asset/ Equipment Management

• Ensure the implementation of a streamlined asset/ equipment management system.
• Ensure all assets/ equipment are correctly coded, logged and followed up in an asset database.
• Ensure all assets are distributed and returned with signed handover sheets by use and country coordination.
• Mange communication needs and follow up at base level.
• Distribute Sim and Cellular phones for new staff
• Submit monthly asset/ equipment reports to Country Procurement & Logistics Manager

Premises Management

• Ensure WW-GVC offices and Guest Houses are well managed to ensure staff safety and comfort.
• Ensure the office has necessary supplies and equipment and all items are well maintained.

ESSENTIAL REQUIREMENTS:

Qualifications and Knowledge

• Bachelor degree in disciplines such as economics, business administration or supply chain management.
• Proven knowledge of Supply Chain Processes and International and Lebanese standards and laws.
• Demonstrated knowledge of and experience with main donors’ procurement regulations (including min. EU).
• At least 5 years’ experience in procurement.
• English Proficiency including in legal writing.

Personal skills

• Excellent planning and organizational capacity.
• Proactive and dynamic attitude.
• Strong Negotiation Skills.
• Ability to perform with quality and attention to details also under pressure.

DESIRABLE REQUIREMENTS:

• Previous experience with INGOs.
• Experience of procurement of supply/works for amounts above 0.5 M USD.