Regional Reporting Compliance officer

Mission:

Under the management of the Regional Program Development Manager, and working in direct collaboration with other members of the Senior Management Team (Country Managers, Operations/Area/Project Managers), the Regional Reporting and Compliance Officer is responsible for ensuring quality reporting, compliance with donors’ requirements and archiving.

He/she will be responsible for the following:

• Ensuring timely and high quality and time-effective reporting to donors in collaboration with responsible of drafting the report;

Ensuring and monitoring compliance and adherence to contractual obligations with donors

Reports to: Regional Program Development Manager

Interacts with: Country/Deputy/Area Managers, Project Managers, Regional and National Specialists, Regional and national Finance/HR/Logistics/MEAL managers

Responsibilities:

   1- Ensure timely, high quality reporting to donors in collaboration with responsible of drafting the report. (60%)

Tasks:

- Prepare and update in due time an internal reporting retro –planning for the reporting deadlines and follow up with project teams.

• - Verify donor templates and requirements and share them with the team members in charge of writing the reports
• - Liaise with country missions, HI head office and national associations for any inquiries related to donor reports (templates, requirements…)
• - Review narrative donor reports and annexes (comparison with proposal and past reports and matching with the financial report), prior to submission. Mobilize internal resources, such as technical specialists, for the review of the reports when required
• - Ensure reports are submitted in due time and via the designated modality (including submitting online when required).
• - Design and conduct training sessions on reporting and compliance, to the relevant team members (project managers, area managers...)
• - Ensure systematic, timely and effective archiving of the reports
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• 2- Ensure and monitor compliance and adherence to contractual obligations with donors (30%)

• Tasks:

• - Lead the review of grants agreements, mobilize internal resources for the review/check and prepare the ‘’good to sign’’ documents

• - Lead the review of partnership agreements and prepare the ‘’good to sign’’ documents
• - Systematically update the partnership and due diligence database, with new partnerships
• - Prepare contract summary sheets for new grants and monitor the respect of donor regulations and requirements
• - Attend new projects’ kick-off meeting and present donor compliance requirements and regulations
• - Actively participate in Project Quarterly Review meetings (PQRs) to remain updated about the progress with the implementation of compliance requirements
• 3- Provide support to the Regional Development Department team in other areas (10%) as required according to specific needs, such as but not limited to:
• - Proposal writing
• - Capacity building to partners
• - Other tasks as required

• Confidentiality is required in all these responsibilities.

  Note that this job description must remain flexible; to respond to additional tasks or changes as identified by the line manager.

  EDUCATION AND EXPERIENCE:

• - Bachelor degree in social sciences, communication, development/ humanitarian, Languages or management.
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• - Minimum 2 years’ experience in donor reporting and compliance, preferably with INGOs.
• - Advanced writing capacities in English.
• - Excellent organizational and time management skills.
• - Adapting communication and messages to an intercultural environment.
• - Proactive, shows initiative/entrepreneurial.
• - Working as part of a team/network, cooperating.
• - Respect for the opinion and enhancement of the skills of others with a view to shared action.
• - Ability to give and receive constructive feedback; discussing with multi-disciplinary teams, working as part of a network and collaborating.
• - Advance knowledge of Microsoft Office (Excel, Word, Power Point, Access).
• - Strategic thinker and writer
• - Strong accuracy and scrupulosity and Ability to meet deadlines
• - Planning, organizing and multitasking skills
• - Strong team player, Solution maker and Ability to cope with high workload
• - Ability to travel to all countries of the programme when required

• Preferable:

  •   Experience in working with INGOs.

  •  Knowledge of and experience in the Middle East.

  •  Experience in working in crises and development contexts

  •  Experience is proposal writing is a plus

  •  Good understanding of development and humanitarian sector.

• •  Very good knowledge of the Project Cycle Management framework.

• PROFESSIONAL STANDARDS:

  HI workers must adhere to the values and principles outlined in HI Code of conduct.  In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

  Handicap International is an equal opportunity employer and particularly welcomes applications from persons with disabilities

   

  Basic salary range for the position : The  Regional Reporting And Compliance Officer  is going to be paid according to the experience and to HI salary Grid.

  Basic Salary range between 1700 USD-2100 USD

  Closing date: 17/12/2023

  Only shortlisted candidates will be contacted.

  Application should include CV and motivation letter. Incomplete motivation letters and applications received after the deadline will not be considered.

  Interested candidates send their CV to recruitment@lebanon.hi.org with the subject “Reporting Compliance Officer 23-24”

   

   

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