Part Time Finance Assistant 75%

Are you aiming to work for an organization where it is worthwhile investing your personality, your skills and your time? Are you looking for a job that is exciting and has clear goals? Welcome to Welthungerhilfe! We are one of the largest and most respected private organizations for development cooperation and humanitarian aid in Germany. We are a politically independent and non-denominational organization, our value-oriented actions are always based on humanitarian principles. Our vision is a world in which everyone has the chance and the right to lead a self-determined life in dignity and justice, free from hunger and poverty.

Welthungerhilfe's Head Office is in Bonn, Germany whilst the Syria Response is managed from our Country Office in Gaziantep. Welthungerhilfe was established in Turkey in 2013 specifically to help people who are affected by the Syria Crisis. Since then, the organisation has expanded its program scope and scale to make the greatest possible contribution to meeting humanitarian needs in Turkey and North West Syria. Welthungerhilfe has field offices in Azaz, Afrin Idleb, as well as Ankara, Istanbul, Hatay and Mardin. The Syria Response program includes food security, WASH services, Shelter and NFI services, protection, early recovery and livelihood. 

If you want to become part of this joint mission in Turkey, Syria and Lebanon, we look forward to receiving your application as:

Part Time Finance Assistant _ 75%*

Beirut

The position is to be filled by ٍJanuary 01, 2024. Service location will be Beirut, Lebanon. The position is paid according to SG6

WHH is looking for a long-term consultant. For technical reasons we can only offer service contracts. The overall role is to effectively manage financial resources, ensure compliance, collaborates with partners, and support the organization's mission and programs. The Finance Assistant will work from the WHH Coordination Office in Beirut, with frequent travels to Baalbek-Hermel, Akkar, North, and/or Southern governorates

Your responsibilities

Your responsibilities

• Ensure the cash management by being responsible of all cashboxes: guarantee that the money is disbursed and/or the advances given according to the rules, and from the right cashbox and allocated to the relevant project(s)
• Regular cash reconciliation (ensuring that physical cash balances are matching cashbook records)
• Sending updated cash position to Finance Expert on weekly basis
• Make Cash count with HOP / Junior Expert
• Do the follow-up of the advances given to staff
• Inform on a regular basis if there are enough funds in the cashboxes for all projects
• Guarantee that the exchange of currency is done properly and from a reliable exchange office
• Check the vouchers and the relevant supportive documents of cash payments (quality, authenticity, reliability, accuracy and fairness)
• Participate, if needed, to the major payments which must be done in the field
• Collect the relevant supportive documents regarding the expenses/ purchases/ payments done in the field
• Daily booking of vouchers in the accounting software
• Close each cash box on accounting Software at the end of each month
• Upload and file all posted vouchers after getting the signatures needed
• Ensure due payments for all items and services (after approval) and advances
• Guarantee the respect of Welthungerhilfe’s financial guidelines and procedures
• Ensure that Lebanese Accounting Rules are met with each voucher/ transaction done by the Finance Assistant
• Routinely work with and be responsible for the original payment and related supporting documents entrusted to him/her: collect, check for compliance, process and file according to instructions, maintain confidentiality about content of the documents
• Scan Vouchers for all projects and be responsible for filing electronic scan files and the overall organization and maintenance of the scan archive
• Prepare Original invoices and send them to HQ on Quarterly basis
• Fulfillment of any other tasks assigned by the management that correspond in general with the nature of this position
• Replace the Finance Officer in case of leave.
• Ensure induction of Cash payments and reimbursements for new staff.

Finance Assistant will comply with the rules, procedures, and guidelines of Welthungerhilfe and Lebanese accounting standards in his/her work. Contract will be a service contract at the beginning, and the service fee equals WHH salary group 5.

Your profile

Required Qualifications/Credentials:
•    Education: A university degree (e.g. in Business, Accounting, Finance or Economics)

•    Work Experience: two years of professional experience preferably in NGOs.
•    Skills/knowledge:Knowledge of MS Excel and experience in using accounting software
•    Readiness to travel to Baalbek-Hermel, Akkar, North, and/or Southern governorates.
•    Good Excel skills.

•    Social Skills; Excellent communication, moderation and intercultural skills
•    Language Skills: A command of English and native Arabic language.
 

Our offer

We offer you the opportunity to work in a responsible and interesting field as part of an extremely dedicated team. Welthungerhilfe attaches great importance to the personal and professional development of its employees/consultants and the balance of their work and private life. Remuneration is based on our gender-independent salary scale. In addition,

WHH receives funds from its donors for projects. If necessary funds are secured the duration of the announced post may be extended. If project funding is not secured the activities will stop completely and the employment/consultancy contract shall be terminated.

.

Please send your application/CV in ENGLISH LANGUAGE via our online recruiting system by December 19, 2023. Arabic CVs will not be considered. Only short-listed candidates will be contacted.

WHH reserves the right to commence CV filtering prior to the announcement's deadline due to the urgency of filling the vacancy.

Please read the privacy notice.
WHH JOB CANDIDATE PRIVACY NOTICE              
This Privacy Notice was drafted by Deutsche Welthungerhilfe e.V. Turkey Representation Office (“WHH Turkey”) as data controller in accordance with Article 10 of the Turkish Law No 6698 on the Protection of Personal Data (“Law”) and the Communiqué on the Principles and Procedures in Conforming with the Obligation to Inform.
On the legal bases referred to in Article 5, “the processing activity is necessary for establishment, use or protection of a right” and “the processing is necessary for the conclusion or fulfilment of a contract”, WHH Turkey shall process your name-surname, e-mail address, mobile phone no, references and CV/résumé personal data for carrying out selection and placement processes for job candidates, and transfer them to third party suppliers  through your applications to published WHH Turkey job ads via employment agencies or sending your CV/résumé to WHH Turkey directly by wholly or partly automatic means. Additionally, WHH Turkey is going to get in touch with your references assuming that all obligatory information is given, and consents are obtained by your side about sharing their personal data with WHH Turkey.
You may submit your requests to WHH Turkey under Article 11 of the Law concerning the rights of the data subject in accordance with the Communiqué on the Procedures and Principles of Application to a Data Controller.
 

*Welthungerhilfe values diversity and ensures an inclusive, non-discriminatory working environment. We welcome applications from suitably qualified people from all sections of the community.