Logistics and Security Officer (6-month contract)

About La Chaîne de l’Espoir:

La Chaîne de l’Espoir is an international NGO founded in 1994. Its mission is to strengthen healthcare systems to give everyone, especially children, the same chances of survival and development. Helping the most marginalized children is more than an ethical duty, it is a vital requirement for achieving the United Nations 2030 goals for children's health and well-being. 

We work in 27 countries with a global approach, focusing on children, mothers and disadvantaged communities: 

Prevention and screening from an early age, particularly through school health programs. 

Care and surgery to meet the most urgent needs of children and their mothers. 

Training and transfer of skills to local teams thanks to our international network of experts in all areas of surgery. 

Construction and equipment of hospital facilities adapted to local needs. 

Background:  

La Chaîne De L’Espoir (CDE) has a stable presence in Lebanon, aiming to support access for the most vulnerable children suffering from orthopedic pathologies to quality medico-surgical management and follow-up services. The current program encompasses activities advocating for establishing national policies, capacity building, and integration of needed quality activities in the health system. It also provides assistance to the most vulnerable in response to the emerging health crisis. 

General description: 

The Logistics Procurement & Security Officer implements and ensures the implementation of all CDE procedures applicable related to logistics, procurement and security. S/he is in charge of managing the procurement of goods and services and logistics aspects, and all security aspects, for CDE program and local branch in Lebanon in compliance with CDE internal procedures and good procurement procedures. S/he works under the supervision of the Head of Mission and coordinates directly with the relevant departments at Headquarters level in France.  

MAIN RESPONSIBILITIES: 

Logistics and Procurement 

Procurement: 

Systematically seek the best quality / price / delivery time ratio for CDE program and local branch. 

With the support of the Head of Mission and Administration, HR & Finance Officer, develop a procurement process for CDE projects and offices  

Ensure a proper planning for all purchases and manage contract (procurement plan) 

Ensure a competitive and transparent process throughout the procurement cycle and undertake the purchase/rental of supplies, material, equipment, services and other items for the office and project in compliance with the rules and regulations of CDE procedures while seeking the required approval as per CDE authorization thresholds 

Manage and record all procurement files (including requests for commitment of expenditures, requests for quotations, quotations, analytical grid with selection decision, purchase orders, contracts, delivery notes, certificates of donations…) as per CDE procedures and good procurement procedure  

Develop and maintain a suppliers’ database  

Maintain a proper filing/archiving system for all procurement documents for CDE office in Lebanon 

Prepare partners’ agreements/contracts in coordination with the Head of Mission (HoM) 

Record and follow-up on all procurement contracts for CDE project and office 

Logistics: 

Provide CDE’s programs and activities with expertise and optimization in all relevant logistic aspect: supply chain, transportation, freight management, security etc. 

 Ensure that CDE’s equipment’s are available and in good operational conditions 

Record and update the list/inventory of office equipment and other assets 

Control the stock of materials and office supplies 

Ensure the maintenance of the offices in order to ensure a sound working environment 

Organize the reception of international freight, if need be: custom clearance, tax exemption follow-up, final delivery  

Support the operational organization of field trips and CDE programs/activities 

Liaise with other INGO’s logisticians to share information, best practice and data if relevant. 

Security 

Ensure that appropriate security guidelines are communicated, adhered to, strictly applied by all international and national employees and regularly reviewed with the team. 

Manage CDE premises (office, housing) and vehicle security, and ensures that partners premises security management is compatible with CDE security guidelines 

Contribute to update CDE’s security guidelines in Lebanon according to the evolution of the context 

Provide regular security observation with relevant sources of information 

Take part of relevant coordination groups for ensuring security information collect, share and update 

Send timely and accurate security / incident reports to Head of Mission / Headquarters. 

Other 

Collaborate on the branch priorities and projects and provide administrative support as required 

Fully adhere to work ethics (fighting against corruption and fraud, promoting child protection, preventing and protecting from sexual exploitation and abuse, etc.) 

Assist in terms of communication and translation 

Ensure confidentiality of data and information related to beneficiaries of the program 

Report any security, ethical or acceptance-related issues to his/her line manager 

Participate actively in team meetings or any other relevant internal and external meetings 

Perform any other additional duties upon instruction given by his/her line manager  

TEAM RELATIONSHIP 

The Logistics, Procurement and Security Officer: 

Is under the direct supervision of the Head of Mission in Lebanon 

Handles external or internal communication to coordinate logistics, procurement and security aspects in line with CDE project deliverables  

Liaises with CDE HQs logistics and procurement manager and CDE security referent, as required 

Provide support and guidance to the national team and partners in terms of logistics and procurement processes and security matters 

PROFILE 

Professional Training: 

Diploma in Logistics or Business administration or equivalent diploma [essential]

Working experience: 

Minimum 2-3 years of experience in logistics, procurement or administration [essential] 

Experience in field security [essential]

Working experience within NGO is a major asset 

Has a valid Lebanese driving license [essential]

Specific Skills: 

Strong and proved adherence to work ethics and compliance with sound procurement and security rules. Strong sense of personal integrity 

Attention to detail. 

Ability to multi-task 

Sense of team work and problem solving abilities in multicultural contexts 

Good reporting and writing skills 

Strong practical and operational sense 

Efficiency and oriented to results 

Language and information system 

Good command of spoken and written English and Arabic is a must. French is a plus. 

Good command of Microsoft Office software tools (Excel, Word, and PowerPoint)