Supply of Seeds and Seedlings

Assignment title: Solidarites International is reaching out to collect quotations of seeds and seedlings for upcoming agricultural projects. This call for quotation is to source high-quality seeds and seedlings that align with the projects requirements and specifications.

Assignment Location(s)

The procured seeds and seedlings will be distributed in Bekaa & Baalbek el hermel governates.

About Solidarités International

Solidarités International is an International NGO working with vulnerable populations, mainly victims of armed conflicts and natural disasters. Specialized for nearly 40 years in the coverage of vital needs, S.I. takes charge of emergency and reconstruction programs.

With respect for cultures and being close to the people, Solidarités International implements its programs by combining its skills with those of its employees and local managers.

Solidarités International's teams, made up of around 270 expatriates and nearly 2200 local employees, are today present in 18 countries in Asia, the Middle East, Africa, and South America where they are particularly committed to fighting diseases related to unsafe water but also in the
essential area of food security and livelihoods.

1. Program Summary/Scope of the call for quotation.

Project title: Optimizing Women Entrepreneurs and Rural communities’ livelihood through Environment friendly and Climate Smart initiatives in Bekaa and Baalbek-Hermel Governorates

The proposed project aims at reducing poverty by strengthening livelihoods of rural communities and promoting women economic empowerment while strengthening local actors’ resilience toward climate change that rely on agriculture. The project has two primary objectives, (1) to support households’ resilience toward the financial crisis and climate-change, through most sustainable farming systems. The second main objective (2) is to promote women economic empowerment through green entrepreneurship initiatives.

SI will work on the continuation of the behavior change process of farmers to adapt their practices to a more eco-friendly and sustainable agricultural approaches. In the short term, this objective will be achieved by guaranteeing farmers’ households access to agricultural inputs by supplying agricultural kits containing seeds and seedlings to encourage the adoption of sustainable farming methods, and knowledge about good and sustainable agricultural practices to ensure the next planting season.

The purpose of the CFQ is to seek an input supplier or several inputs suppliers, prioritizing local providers, having an extensive experience in providing high quality vegetable seeds and seedlings in the Lebanese market and advocating for indigenous while also facilitating alternatives to costly imported breeds.

1. 1. Project Location(s)

The project includes the supply of seeds and seedlings in areas located in Baalbek el hermel and Bekaa governates distributed as follows:

Governorate

Village

Baalback el Hermel

Baalback

Taraya

Haouch barada

Haouch Talsafye

Haouch Nabi

Bekaa

Anjar

Kfarzabad

Barelias

Marej

Haouch Harime

Rawda

2. Scope of work and items description

The service provider is required to provide high quality vegetable seeds and seedlings. The service provider scope of work will fall under the following main pillars:

1) Supply of needed seeds and seedlings as detailed in the tables below

 2) Delivery of the procured seeds in Mid-April, please consider the delivery cost in your financial proposal, the distribution will follow two distinct directions, one heading to Baalbeck and the other to central Bekaa. Each truck should be equipped with two daily workers to assist in the unloading and distribution tasks.

3) Delivery of the procured seedlings in Mid-May, please consider the delivery cost in your financial proposal, the distribution will follow two distinct directions, one heading to Baalbeck and the other to central Bekaa. Each truck should be equipped with two daily workers to assist in the unloading and distribution tasks.

Kindly be aware that SI retains the right to refuse to receive the damaged items during the delivery phase.

1. 1.  Seeds

Item Description

Variety and Specifications

Packaging

Estimated quantity

Unit

Zucchini كوسا

-Darling F1: pathogen free seed, resistant variety from powdery mildew, downy mildew, squash disease, CMV, verticillium and fusarium.

-Purity: 99%

-Germination rate: 90%

-Expiry date no less than 1 year

packet size: 500 seeds   sealed in their packaging

106

pack

Green Beans لوبيا

-Baroma: round shape, uniformity of seed, pathogen free seed, resistant variety from bean common mosaic virus, powdery mildew.

 -Purity: 99%

-Germination rate: 90%

-Expiry date no less than 1 year

3 kg per bag

747

kg

1. 2. Seedlings

Item description

Variety and Specifications

Packaging

Estimated Quantity

Unit

   Tomato بندورة

Jordanian: round shape, high yielding, pathogen free seed, free from seed born disease TMV, bacterial spot, resistant variety from verticillium and fusarium.

Seedling height no less than 15 cm

Plastic tray of 100 seedlings planted in a soilless potting mix (peat moss..)

177640

Seedling

Eggplant باذنجان

Abou Chawke, بلدي: high yielding, pathogen free seed, free from seed born disease TMV, resistant variety from verticillium and fusarium.

Seedling height no less than 15 cm

Plastic tray of 100 seedlings planted in a soilless potting mix (peat moss..)

103900

Seedling

Cucumber خيار

Monzer F1: high yielding, pathogen free seed, free from seed born disease CMV, bacterial spot, resistant variety from verticillium and fusarium.

Seedling height no less than 15 cm

Plastic tray of 100 seedlings planted in a soilless potting mix (peat moss..)

101740

Seedling

Sweet Pepper

Blocky Sweet:  high yielding, good resistance to scratching, pathogen free seed, free from seed born disease, resistant variety from TSWV, verticillium and fusarium.

Seedling height no less than 15 cm

Plastic tray of 100 seedlings planted in a soilless potting mix (peat moss..)

79870

Seedling

Hot Pepper

Halabi: high yielding, pathogen free seed, free from seed born disease, resistant variety from TSWV, verticillium and fusarium.

Seedling height no less than 15 cm

Plastic tray of 100 seedlings planted in a soilless potting mix (peat moss..)

42640

Seedling

• Shortlisted suppliers may be requested to provide a sample of the proposed seeds for quality evaluation, and to conduct a germination test (if is not available or valid).
• Shortlisted suppliers may be asked to host a visit from SI technical team for an assessment of their nursery facilities.

3. Documents to be submitted:

The supplier must submit the quotation to our office in Bekaa or Beirut before 03:00 pm on March 19. The specific locations are as follows:

• Solidarités International office, located in Beirut, Ras el Nabaa, Abdul Mawla Chaar Street (next to Carlos El Mendelek), Chaar Building 3848, 2nd floor.

• Solidarités International office, located in Zahle, Haouch el Oumara, next to Stargate, Nadim Moutran, bldg., 2nd floor.

Documents should include:

1. Profile of the company submitting the offer (Template is attached ANX I)
2. Legal documents such as registration, MOF & VAT registration, or any other convenient documents.

3. Quotation stamped and signed.

Quotation must include the following info:

1. Name of the company
2. Address
3. Phone number.
4. Contact Person
5. Unit Price / pc (Packaging should be specified)
6. Delivery cost
7. Please confirm your capacity of Supplying the requested quantity (If not please mention the maximum quantity you can supply from each item).
8. Lead time to deliver the proposed quantity, kindly specify the lead times for each item separately, as we might evaluate each item individually.
9. Payment Terms.
10. Validity of offer (preferably to be at least for 6 months since validating the file will take a while).

4. All related documents such as germination test, country of origin certificate, data sheets, …

5. Annexes:

• ANX 1: Supplier profile form,
• ANX 2: Code of Conduct

• Questions and Clarifications

If Solidarités International, either on its own initiative or in response to a request from a prospective bidder, provides additional information on the CFQ, such information will be communicated simultaneously in writing to all the bidders.

Bidders may submit questions by email, up to seven (4) calendar days before the deadline for submission of quotations, specifying the file reference and the purchasing title to the following address:

procurement.zahle@solidarites-liban.org

4. Evaluation Matrix:

1. Technical Evaluation (checking samples, data sheets and nursery conditions).
2. Financial offer.
3. Delivery time.

Criteria of Selection:

Bids are selected based on the criteria listed below, according to the mentioned marks below:

N. #

Criteria of selection:

TOTAL weighting to be awarded

1

Technical Evaluation

40%

2

Financial Offer

40%

3

Delivery Time Needed

20%

5. Payment:

Payment will be made by SI through bank transfer or cheque only, upon presentation and validation of the delivery by the program project manager.

The Financial offer should include the unit price since the shared amounts is an estimation for what will possibly be purchased later.

Solidarités International will not cover the costs, including transportation, per diems and communications costs, separately, as these should be factored into the supplier's overall offer.

Companies that are applying for this call for quotation should provide the overall offer (Financial and technical) specifying if they are or not VAT registered; if the supplier is VAT registered the final price must include VAT, some agricultural inputs items may be VAT exempted, please specify if it is the case.

6. Other Considerations:

• Follow the rules and regulations of SI, including the SI code of conduct for Vendors and meet the program’s objectives and abide by the set work plan.
• Conduct themselves professionally and personally to bring credit to SI and not jeopardize its humanitarian mission.
• Only those applications found acceptable and evaluated positively will be shortlisted, any missing info or documents requested in the call for the quotation will be automatically disqualified.