Archiving Volunteer (x2)

Area: Central Office - Sin El Fil

Duration: 3 months

Department Background: Contracts Department

Main Tasks and Responsibilities:
1. Contract Archiving:
• Assist in sorting and categorizing contracts according to predetermined criteria.
• Digitally scan hard copies of contracts to create electronic versions.
• Label, date, and store hard copies in an organized manner.
• Maintain an accurate record of archived contracts, including location and accessibility.
2. Data Entry:
• Enter contract details, such as contract date, parties involved, and relevant terms, into a database or spreadsheet.
• Ensure data accuracy and consistency during entry.
3. File Management:
• Organize digital files in a logical and easily searchable manner.
• Maintain file integrity and ensure proper version control.
4. Quality Control:
• Review archived contracts for completeness and accuracy.
• Report any discrepancies or missing information to the supervisor.
5. Confidentiality:
• Handle sensitive and confidential information with discretion and maintain data privacy.
Qualifications:
• High school diploma or equivalent
• Attention to details and strong organizational skills
• Ability to follow instructions and work independently
• Good communication and teamwork skills
• Proficiency in basic computer applications (e.g., Microsoft Office, file management)
• Fluent in Arabic and English
• Previous NGO experience is a plus
• Personal interest in humanitarian work
• Willing to adhere to the office schedule

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, colour, religion, sex, sexual orientation, national or ethnic origin, age, disability or status.
Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.
The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.