Personnel Development Manager – Hamra, Beirut - Activity Rate 100% - 9 months - Renewable

• Accountabilities:
  • Knows OC’s recruitment and development policies, procedures, and tools, adapt them to the Mission’s context and ensure an equitable, fair, transparent, efficient and accountable implementation throughout the Mission by all relevant people in the mission.
  • Provide expertise to all people involved in recruitment process on how to lead it properly with the aim of recruiting professionals and people with potentials to be developed.
  • Ensures alignment with existing policies and provides expert support to coordinators, activity managers and super-visors in recruiting and developing people under their supervision: first screening of CVs, interview methods, con-tent, detection of potentials, best practices, PMS, alignment of development with operational objectives, etc.
  • Knows OC’s induction policies, procedures, and tools, adapt them to the Mission’s context and ensure its proper implementation for all newly recruited/arrived staff and for previously hired staff in the Mission who had no access to them when being recruited.
  • Ensures (together with the coordinator/supervisors/activity manager) that pre-established specific preparation or specific briefings for newly recruited/arrived staff on the basis of the profile sheet received (OCBA) or development plan are properly done in due time.
  • Follow up the quality and impact of whole briefing and induction processes, collects data and suggest improvements to HRCo if advisable.
  • Suggests career paths and support plans for specific persons to HRCo and line managers, ensuring a proper liaison with the Operational needs and objectives set, the results of PMS, the training possibilities (local, international, intersectional, regional, etc.) and the potentials identified.
  • Together with HRCo, HRO/REHUCO and Training Unit in HQ, contributes to create and implement a mission training policy adapted to the Mission in order to respond to the needs identified among the staff, prioritizing those need-ed to ensure the Operational objectives set.
  • Together with HRCo, HRO/REHUCO and Training Unit in HQ, contributes to the identification of training options at local / regional / international / intersectional level, and provide expertise upon request to line managers with regards to the assessment of training needs within the teams they supervise.
  • In close collaboration with HRCo, HRO/REHUCO and Training Unit in HQ, ensures proper implementation of the Training Policy, procedures and tools in the Mission and support and develop training for Coordinators/supervisors/activity managers (i.e. HR Management, PMS, etc.)
  • Support and empower administration managers and HR/administration staff of the Mission in her/his area of expertise (i.e. recruitment, development, induction, detection of talent, training, etc.)
  • Provide expertise and support to all coordinators/supervisors/activity managers on how to implement PMS (tool , method, setting up objectives, follow up of action plan and best practices) with the aim to evaluate and develop competencies of the staff they supervise.
  • Look for synergy/exchanges with other MSF sections and other NGOs in terms of trainings, coaching and other development tools
  • Shares with HRCo all information/suggestions/activities which may have an impact in planning, budget or HR strategies (i.e. suggested career path, requested trainings, development events, mobility, etc.), and does not implement them without previous authorization of HRCo.
  • Collaborate with HRCo in building/updating the annual plan and budget, with regards to her/his area of work and responsibilities.

• Specific activities:
  • Learning & Development (L&D):
    • Oversee all Learning & Development (L&D) responsibilities, including the management and coordination of all training sessions within the mission.
    • Serve as the focal point for L&D matters, collaborating with other MSF sections in Lebanon and the region to strengthen collaboration and share best practices. Coordinate with OC's L&D managers to identify collaboration opportunities among internal areas. Collaborate with relevant sections when practical.
    • Coordinate with Lebanon mission Tembo ambassadors to promote and support the Tembo learning solution for end users.
    • Orient newly onboarded international mobile staff joining the Lebanon mission on recruitment procedures, learning and development opportunities, and performance management activities and processes within the mission.

• • Recruitment & Induction
    • Coordinates and/or performs recruitment for intersectional positions and addresses intersectional issues related to their area of expertise in collaboration with other MSF sections in Lebanon.
    • Act as the focal point for national staff recruitments, including drafting/reviewing job descriptions, job announcements, and arranging tests/interviews.
    • Responsible for coordinating and onboarding locally recruited staff, providing support to project administration through the provision of necessary materials.
    • Manage emergency recruitments at the mission level and oversee the maintenance and management of emergency pools.
    • Ensure data quality for training applications to enhance applicants' chances of selection by the committee, serving as the focal point.

• • Human Resource Management
    • Support HRCo in adopting policies, guidelines, protocols, and procedures as needed.
    • Draft PDM-related sections for HR strategy, HR Fundamentals, and the Annual HR Report.
    • Develop solutions to address operational needs whenever possible.
    • Collaborate with line managers to identify key national staff and follow up on their career development.

• Requirements:

Education

• Essential: Bachelor’s degree in Human Resources Management or related field.
• Desirable: Master’s degree in Human Resources Management or related field.

Experience

• Essential: Five years of previous work experience in Human Resources Management.
• Essential: Previous work experience in Learning and Development, Recruitment and Induction, and Performance Management.
• Desirable: Previous experience with local or international non-governmental organizations.

Languages                        

• Essential: Full professional proficiency (reading, writing, and speaking) in English and Arabic.
• Desirable: Proficiency in French at any level.

Knowledge

• Essential: Advanced knowledge of MS-Office applications (Word, Excel, Outlook, PowerPoint).
• Essential: Advanced knowledge of Google applications (Forms & Drive).
• Essential: Thorough knowledge of Competency-Based Interviewing (CBI).
• Desirable: Intermediate to advanced knowledge in Training Design and Delivery.

Competencies

• Commitment to MSF Principles L3.
• Behavioural Flexibility L2.
• Results and Quality Orientation L3.
• Teamwork and Cooperation L2.
• Stress Management L2.