Accountant – Beirut Emergency – 100 % activity

Accountabilities

Controlling the daily cash and check management and ensuring that all receipts and documentation meet MSF requirements (procedures, deadlines, information, signatures ...). Tracking bills/vouchers, invoices and other running costs and analyzing the related information (costs, service contracts ...) in order to give reliable and updated information.

Controlling cash advances and cashbook movements for each petty cash box, recording all IN and Out transactions, ensuring that cashbox balances always reflect the actual amount of money kept in the cashboxes and investigating any discrepancy. Ensuring strict compliance with cash control procedures for each cashbox / currency (daily cash control, weekly cash inventory and reconciliations)

Performing currency exchange operations in accordance with the country's exchange rate policy

Ensuring a monthly accounts report in accordance with MSF procedures, checking individual entries and preparing the necessary administrative documents (originals) as a basis for justification and explanation of payments and receipts made.

Preparing the timely payment of taxes.

Being responsible for the processing of accounting software peripheral accounting (project and capital) including checking the quality of the mission accounting allocations and their conformity (correct encoding of salaries, following up and matching of internal transfers and advances in the mission, checking invoices and their allocations, preparing payment order documents to be sent to HQ). Analyzing the problems of the cash box discrepancies and giving technical help to find solutions.

Being responsible for filing accounting documents and their annexes, preparing documents for audits, organizing the scanning of documents and archiving mission financial documents

Informing supervisors of any issues / problems that may arise in their job performance

MSF Section/Context Specific Accountabilities

Preparing payments, cash, check & bank transfers. Contacting suppliers in order to check their statement of accounts versus payable entries in MSF accounting system.

Handing over cheques to suppliers according to defined procedures.

Checking the validity of invoices, approval signatories, and correctness of account codes

Performing movements to the banks/suppliers when needed mainly to pay taxes, prepare bankers checks, deliver & collect documents.

Keep track of bills/vouchers and other running costs and analyze the related information (costs, service contracts ...) to give reliable information about the mission functioning

Ensure all receipts meet MSF requirements (deadlines, information, signatures ...).

Ensure a monthly accounts report in accordance with MSF procedures, checking individual entries and preparing the necessary administrative documents (originals) as a basis for justification and explanation of payments and receipts made.

Checks the quality of the accounting allocations; check the conformity of all the invoices and other vouchers and ensures they are approved;

Performing tasks delegated by the Mission Finance and Accountancy Manager to assist and support him/her to meet deadlines.

Requirements

Essential: Technical or University degree in accounting, finance or business administration.

Essential: 1 year of previous work experience in similar position.

Desirable: Previous work experience with MSF or other local or international non-governmental organizations (NGOs)

Essential Languages: Fluency in English and Arabic. French is desirable.

Computer literacy:

Essential: Intermediate to advanced knowledge in:

• Excel
• Word
• Outlook

Desirable: Basic to intermediate knowledge in:

• Unifield (MSF accounting software)

Desirable: Basic knowledge of the Local accounting standards, local laws and ERP system knowledge.

Competences

Results and Quality Orientation L2

Team work and Cooperation L2

Behavioural Flexibility L2

Commitment to MSF Principles L2

Stress Management L3