Supply Chain Officer

Accountabilities

• Supervising and organizing the daily activities of the Supply Chain team, including Supply Supervisors, and ensuring they perform the tasks linked to their role
• Being responsible for the order, purchase, stock and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities
• Monitoring and ensuring a smooth-running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.
• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data
• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
• Collecting claims from the field, analysing causes and making corrective actions.
• In collaboration with the Supply Supervisor (if any) and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Informing the Logistics / Supply Manager in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making
• Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission

In addition to:

• Supervise the purchaser to ensure the quality of products and services, timely order delivery, and competitive pricing.
• Collaborate closely with Supply One “intersectional” focal points for local and regional procurments, stock management, and customs clearance activites, including domestic transportation.
• Receive field orders from projects and internal requests from the capital office; process these orders and advise projects on lead times for specific items.
• Monitor and provide advice on stock levels (both medical and non-medical) in relative to the demaned products for emrgancy, expiry dates, overstock, and potential shortages.
• Maintain and uphold defined standard stock management tools and procedures (MSR, TSR).
• Ensure compliance with cold chain protocols and report any cold chain excursions promptly.
• Demonstrate flexibility and adaptability by taking on additional tasks as needed across various supply related tasks, supporting emergency response initiatives, and contributing to team goals.
• Performing the day to day order processing activities in the capital ensuring an efficient and on-time purchasing.

Requirements

Education: Essential degree and specialization in Logistics/Supply Chain

Experience:

• Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures
• Desirable previous work experience with MSF or other local or international non-governmental organizations (NGOs)

Languages: Fluency in English and Arabic.

Computer literacy:

Essential: Essential computer literacy (word, excel, internet)