Senior Officer, Contract, Lebanon

JOB SUMMARY:  The Senior Contract Officer prepares contracts and contract amendments for PHCCs and community centers supported by IMC, as well as any other external partnerships or procurement of services. 

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

MAIN TASKS AND RESPONSIBILITIES

•    Prepare all contracts and amendments for all IMC contracts with second parties including but not limited to Primary Health Care Centers, Community Centers, and vendors on the internal rules and regulations. 
•    Make sure all the contracts and related documentation are stored properly within the shared folders.
•    Coordinate actions with internal and external program, procurement, compliance and legal teams, if needed. 
•    Regularly track and report status of all contract processes to the direct supervisor and related departments, as applicable.  
•    Internal follow up with Compliance in regard to the status of submitted contracts and communicate updates to the related teams, 
•    Submit contracts to Headquarters for approvals and follow up as needed. 
•    Serve as a liaison between internal and external parties during contract development and negotiation stages. 
•    Negotiate terms, conditions and pricing, and ensure they are accurately executed and satisfied and as per IMC contract guidelines and protocols. In the case of health facilities, ensure that these terms are properly negotiated by the Health Field Teams and be available to support as needed.   
•    Resolve any existing contract conflicts, in collaboration with legal counsel as needed
•    Follow up to guarantee contractual payments have been made. Review Payment Tracking Sheet issued by Finance, flagging any issues and delays to management, and provide updates to program teams as requested.  
•    Track, record, and alert all relevant teams for contract expiration and initiate the renewal process if needed.  
  
Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

MINIMUM QUALIFICATIONS

•    Typically, a Bachelor's degree in legal studies, business administration or related fields. Equivalent combination of relevant education and experience may be substituted as appropriate.
•    Typically, 5+ years of relevant experience working in similar position or related field.
•    Previous NGO experience
•    Attention to detail and the ability to spot errors and inconsistencies. 
•    Excellent reading and language comprehension (English and Arabic). 
•    Ability to work with a team at all levels of an organization. 
•    Demonstrated ability to negotiate and execute contracts 
•    Exceptional communication skills (oral and written, English and Arabic) 
•    Excellent skills in Microsoft Office.

Please note, for Lebanon-based roles, we are only able to accept applications from candidates who are eligible to work in Lebanon. Since the position is a national role, we are unable to progress applications that would require sponsorship

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

Misconduct Disclosure Scheme

All offers of employment at International Medical Corps are subject to satisfactory references and background checks. International Medical Corps participates in the Inter-Agency Misconduct Disclosure Scheme from the Steering Committee for Humanitarian Response (SCHR). In accordance with this, we will request information from an applicant’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.